Construction Program Coordinator-1

Brand:

Bagel Brands is the parent company for your favorite breakfast brands, Einstein Bros. Bagels, Bruegger's Bagels, Noah's NY Bagels, and Manhattan Bagel. We believe in the bagel and how it has the unique ability to bring people together. Our team has a standard set of values and behaviors that allow us to spread a little more joy and happiness in the world. They let us laugh, smile, and enjoy each other's company a little more. These are the behaviors that guide how we work, how we treat each other, and how we treat our guests. We believe that there is no better way to make someone's day than with a warm, fresh-baked bagel and a heart-felt good morning.

POSITION MISSION

The Construction Program Coordinator provides coordination, administrative support, and visibility across Bagel Brands' construction and capital project portfolio. This role supports new store openings, remodels, and development initiatives by ensuring project information, documentation, and timelines are organized, communicated, and tracked effectively.

Working closely with Construction Managers and cross-functional partners, the Construction Program Coordinator helps maintain momentum across the construction lifecycle by supporting execution, surfacing risks, and ensuring accurate documentation and reporting. In alignment with Bagel Brands' Mission, Vision, and Values, this role supports disciplined growth, operational readiness, and a consistent guest experience.

Please Note: The range provided below encompasses a wide range of Bagel Brands roles. The specific salary/hourly range for this role is

• Department: Development
• Base Annual Salary Range: $87,000 to $94,000
• Bonus: 10%

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Construction Project Coordination & Support

• Support day-to-day coordination across multiple construction projects, including new builds, remodels, and capital initiatives.
• Serve as a point of coordination between Construction Managers, general contractors, consultants, landlords, and internal partners, ensuring information is shared accurately and timely.
• Track project milestones, schedules, and key deliverables, escalating issues or delays to Construction Managers as appropriate.
• Assist with preconstruction activities such as permitting coordination, utility applications, landlord requirements, and AHJ submissions.
• Support store turnovers, closeouts, and handoffs to Operations and Facilities by tracking required documentation and readiness items.

Cost Tracking and Documentation Management

• Track and maintain documentation related to RFIs, submittals, pay applications, change orders, and closeout materials.
• Maintain organized and up-to-date project files, logs, and records within project management systems.
• Compile required documentation for Tenant Improvement Allowance (TIA) reimbursement in partnership with Lease Administration.
• Support Construction Managers with budget tracking, reporting, and data preparation as needed.

Vendor & Partner Management

• Coordinate scheduling and documentation for Owner-direct vendors and Owner Furnished Contractor Installed (OFCI) items.
• Support communication with vendors and consultants to ensure timelines, documentation, and requirements are understood.
• Assist with vendor onboarding, compliance documentation, and tracking as needed.

Reporting, Communication & Continuous Process Improvement

• Maintain trackers, dashboards, and reporting tools to provide visibility into project status and timelines.
• Prepare and distribute project updates for Development leadership and cross-functional partners.
• Identify gaps in documentation, communication, or tracking and escalate opportunities for improvement.
• Support continuous improvement efforts by documenting lessons learned and updating tools or templates as directed.

LEADERSHIP COMPETENCIES (COORDINATOR/INDIVIDUAL CONTRIBUTOR)

While this is an individual contributor role, the Construction Program Coordinator is expected to demonstrate Bagel Brands' core leadership behaviors through reliability, collaboration, and execution.

Effective Communication: Communicates clearly, accurately, and promptly with Construction Managers, cross-functional partners, and vendors. Shares status updates in a way that supports alignment and execution, and escalates issues early when clarity or action is needed.

Accountability & Ownership: Takes ownership of assigned coordination workstreams (tracking, documentation, timelines, reporting) and follows through consistently. Maintains accurate records and meets deadlines without needing repeated reminders.

Adaptability & Perseverance: Adjusts quickly to shifting priorities, project changes, and tight timelines. Stays focused under pressure and maintains quality and attention to detail during high-volume periods.

Empowerment: Enables others to execute by anticipating needs, preparing materials, and removing friction through strong organization and proactive support. Helps Construction Managers and partners stay focused on decision-making by keeping the workstream organized and ready.

Curiosity: Seeks to understand construction processes, project phases, and key documentation to improve coordination and reduce rework. Identifies recurring issues and proposes practical improvements to templates, trackers, and workflows.

Self-Awareness: Demonstrates professionalism and awareness of impact in fast-paced, cross-functional environments. Welcomes feedback, learns quickly, and adjusts approach to strengthen working relationships and results.

REQUIRED KNOWLEDGE, SKILLS, & EXPERIENCE

• 2-4 years of experience in construction coordination, real estate development, facilities, or a related field.
• Experience supporting multiple concurrent projects in a retail, restaurant, or hospitality environment preferred.
• Ability to read and interpret construction drawings, schedules, and specifications at a working level.
• Familiarity with construction documentation such as RFIs, pay applications, change orders, and closeout materials.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite and project management tools such as Procore, Bluebeam, and Smartsheet.
• Bachelor's degree in Construction Management, Architecture, Engineering, Real Estate Development, or related field, or equivalent experience.

PHYSICAL DEMANDS

This role requires the ability to sit and work at a computer for extended periods, as well as travel to and walk active construction sites. These requirements may be met with or without reasonable accommodation.

The duties of this position may change from time to time. The Company reserves the right to add or delete duties and responsibilities at the discretion of the Company or its managers. This job description is intended to describe the general level of work being performed and is not intended to be all-inclusive.

Bagel Brands is committed to providing equal employment opportunity and fair treatment in employment for all individuals. We do not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Employment decisions are based solely on qualifications, merit, and business needs.

**Ranges reflect what employer reasonably and in good faith expects to pay for such position.

The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.

The duties of this position may change from time to time. Bagel Brands reserves the right to add or delete duties and responsibilities at the discretion of the company or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Bagel Brands is committed to providing equal employment opportunity, and fair treatment in employment without regard to race, ethnicity, color, religion, gender/gender identity or expression, sexual orientation, age, national origin or ancestry, physical or mental disability, military status or any other basis in protected by applicable federal, state and local law. Bagel Brands makes employment decisions based solely on qualifications for the position.