Position Summary:
The AP & AR Coordinator has the overall responsibility of processing accounts receivable, accounts payable, American Express credit card reconciliation and Expense Report processing.
Additionally, they will be responsible for Sales Tax Reporting and 1099 vendor information. The individual will have a solid understanding of processes and controls to identify and help implement business process improvements, as necessary.
Duties & Responsibilities include but are not limited to:
Accounts Receivable:
- Process applications for credit. Set and monitor credit limits on new and existing accounts. Formulate criteria to be used in granting or denying credit to an account utilizing D&B or similar reports.
- Review the AR aging report periodically to follow up on over-due balances by communicating with customers to resolve open receivables
- Manage the cash application process (checks, wires, ACH, or credit card), refunds, and reconciliation of customer accounts
- Initiate Collections efforts as needed and negotiate payment programs with delinquent customers.
???????Accounts Payable:
- Process invoices, verify information, investigate differences in prices, etc. Invoice process includes receipt of proper approvals, department classification, GL coding, and saving all support into NetSuite for all PO and non-PO invoices.
- 3-Way match invoices and receivers for PO related services. Match bills to receivers, verify all data (PO, price, quantity, etc.), sort receivers and packing slips, check for invoices, file. Check packing slips for verification and receiving signatures. Review the AP aging report and ensure key vendors are paid within terms.
- Identify all vendors that need to be paid, pull invoices, process payment in NS, print check and match to invoice.
- Provide check and corresponding invoices to VP of Finance for signature.
AMEX and Expense Report Processing:
- Review all expense reports in Expensify to ensure compliance with the expense reimbursement policy and approval by appropriate managers. Download and save reports for review by Accounting manager for weekly/bi-weekly payroll reimbursement.
- Send monthly AMEX statements to credit card holders and ensure all receipts are received either via paper, email or uploaded in Expensify. Ensure all supporting documentation is filed monthly per the internal control processes.
- Create monthly AMEX journal entries for accrual and bill payment.
Other Responsibilities:
- Assist Accounting Manager in preparing GAAP financial statements, which includes data analysis, document preparation and reconciliation processes
- Identity and recommend updates to accounting processes and procedures
- Provide support and documentation as requested from internal/external auditors
- Participate in other Ad-hoc projects as assigned
Qualifications Required:
- HS or AD with 3 years of experience in Accounts Payable/Accounts Receivable or BS/BA in Accounting or related degree with one-year equivalent experience
- Knowledge of GAAP and basic accounting principles
- Proficient in Microsoft Office applications (i.e., Excel, Word, Outlook, PowerPoint, etc.)
- Strong attention to detail with penchant for accuracy
- NetSuite ERP software experience a plus
- Excellent verbal and written communications skills
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Chembio Diagnostic Systems
$21/h to $28/hr
Feb 10, 2026