Assistant Director, Instruction and Curriculum (Pre-College Programs)

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $85,000

Position Summary

Reporting to the Associate Director or Senior Associate Director of Curriculum and Teaching (Pre-College Programs), the Assistant Director plays a key role in maintaining the current instructor and curriculum portfolio of Pre-College Programs within the School of Professional Studies (SPS), as well as in the operationalization of initiatives and new programs. The current portfolio includes multiple short-term intensive programs open to high school students, grades 9-12, during summer, fall and spring terms. Summer program enrollment totals approximately 4,000 students in online, on campus, and residential formats, while fall and spring programs are offered on weekends.

Working closely with other members of the Pre-College team and liaising with other departments in the shared services model of the School, the Assistant Director partners with departments within the Pre-College team: Faculty Affairs, Student Life, Finance, Human Resources, Event Management and others. The Assistant Director is also responsible for the coordination of instructor hiring and the related administrative processes for the Pre-College Programs' portfolio.

Responsibilities

• Support in all aspects of instructor recruitment, in collaboration with the SPS Recruitment Team, including determining who should move forward in the process.
• Recruit, hire, train and supervise a team of seasonal staff assistants (Campus Assistants and Online Program Facilitators) annually to manage both the On Campus and Online Programs, and all associated details, including meal plans. Assist in the supervision of High School Course Assistants (TAs).
• Oversee and organize all summer term field trip requests; ensure each trip is properly scheduled and adequately chaperoned.
• In collaboration with the Associate Director/Senior Associate Director, assist in the management of College Edge, Columbia Secondary School (CSS), Youth in Stem and collaborator scholarships.
• Serve as the liaison with the Office of Environmental Health & Safety to ensure all classroom activities meet university safety guidelines and standards.
• Manage the course evaluation process, which includes executing the online survey in EvalutionKit, crafting student and instructor communications, tracking submission rates, and processing survey results.
• Manage course syllabi collection and review, ensuring instructors abide by Pre-College Committee on Instruction (COI) approved standards.
• Oversee academic hiring paperwork, including tracking instructor compliance completion status. This includes mandated background checks, Protection of Minors (POM), ADHT, and coordinates with Faculty Affairs to transfer data to the hiring sheet and ensure completion of requirements.
• Execute programming event logistics including symposiums, instructor speaker series, instructor orientations, Master Class Moments, guest speakers, and any other events the program manages.
• Distribute instructor-oriented communications and announcements in collaboration with departmental leadership.
• Create, maintain and update annually the Pre-College Instructor Master Sheet with personnel information necessary to make appointments and communicate with instructors, including historical compensation.
• Develop and aggregate instructor data to inform rehire decisions and recommendations for professional development.
• Assist in data collection and analysis, including the preparation of data reports for senior leadership.
• Develop and execute instructor availability surveys and assist with scheduling decisions and course appointments in collaboration with the Associate Director and Senior Associate Director.
• Ensure instructors have submitted their letters of evaluation and manage the proofreading process and oversee the uploading of letters of evaluation and certifications of participation.
• Provide input and support of the program website.
• Participate in creating training materials for facilitators and instructors.
• Assist in troubleshooting instructor issues, including but not limited to emergencies, illnesses, field trips, etc. and classroom related complications.
• Assist in managing the TIPS Team (Team for Instructional and Pedagogical Support) in providing coverage for instructors and planning Professional Development, etc.
• Serve as the first point of contact for requests and queries from departments, instructors, students, and prospective students; serve as key escalation point for these inquiries.
• Oversee the Specialists to ensure instructors have all support and instructional materials by maintaining the Zendesk and alias email.
• Oversee the creation, revision, and maintenance of course schedules and classroom allocations through Course Management, Canvas and associated platforms.
• Partnering with Associate/Senior Associate Directors and Senior Director, manage Admissions inquiries and requests, including course related decisions and application information.
• Partnering with Marketing, Communications and Creative Services, manage social media platforms, collateral and any additional requests from those teams.
• Occasional evening and weekend work required.
• Participation in student recruitment events, such as information sessions and fairs, which may sometimes require travel.
• May be responsible for directly or indirectly supervising the work of one (1) or more employees.

Perform other duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree and/or equivalent related experience
• Three years of related experience
• A resume and cover letter with salary requirements must be submitted for consideration

Preferred Qualifications

• Experience in academic program administration with preference given to candidates with experience working with Pre-College programs or in a secondary setting
• Experience in a supervisory role including the training and development of staff is strongly preferred

Other Requirements

• Excellent communication and organizational skills and exceptional attention to detail essential
• Ability to manage multiple projects simultaneously, capacity to adapt quickly to changing circumstances, and ability to perform non-routine work required
• Strong leadership and interpersonal skills required
• Computer literacy required, including use of MS Word, Excel, and other software as it becomes necessary and available

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.