Office Coordinator

First Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 128 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.

First Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Operations Manager & DC1 Manager with day-to-day operations, human resources, accounting and administrative duties. An excellent Office Coordinator is, above all, service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.

This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!

Essential Job Functions:

Answer incoming calls
• Greet visitors and direct them appropriately
• Sort and process incoming and outgoing mail
• Ensure accuracy of timecard information
  • Enter corrections into the timecard system and notify ROAM of final approval
• Assist with accounting functions for Distribution center
• Assist with month end balancing of ledger accounts
• Code & submit expense invoices to Accounts payable, including UPS & FedEx billing
• Scan & upload receiving PO's
• Provide back-up for routine billing both direct and inter-company direct
• Ensure all office equipment is installed properly, maintained & in proper working condition.
  • Order necessary supplies: paper, labels, toner cartridges: all building & office supplies
  • Maintain security and telecommunication systems
  • Obtain and supervise repair and maintenance contracts for the building
  • Maintain conference and/or training room calendars: Assist in ordering food for meetings & events
  • Complete New Employee onboardings & submit all paperwork to HR
• Coordinate safety meetings (maintaining safety binder compliance)
• Other duties as assigned by the Regional Accounting and Operations Manager, DC1 Manager, Operations Manager or General Manager

Essential Job Requirements:

• High School Diploma or equivalent required
• Experience in general office/clerical work and multi-line telephone system
• Experience in Accounting (preferred)
• Computer knowledge and skills particularly with Microsoft Office and Excel
• Demonstrated organizational skills
• Satisfactory score on the Wonderlic Personnel Test
• Ability to read, speak, understand and write English
• Ability to add, subtract, multiply and divide all units of measure
• Ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier
• Attendance on a regular and consistent basis

Behavioral Competencies

• Accuracy/Attention to Detail
• Communication
• Decision Making
• Teamwork
• Planning and organizing
• People, Performance & Relationships

About First Supply

First Supply is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.

First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles-from contemporary to traditional-along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.

With a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today's 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.