New

Payroll Manager

Vaco
$110,000.00 - $120,000.00 / yr
United States, New York, Queens
Feb 14, 2026
Position Overview: We are seeking an experienced Payroll Manager to oversee all aspects of payroll administration for union and non-union employees. The ideal candidate will be bilingual in English and Spanish and have hands-on experience managing payroll systems such as Workday or Oracle. This role is responsible for ensuring payroll accuracy, compliance with state and federal regulations, and timely processing for all staff. Key Responsibilities Manage end-to-end payroll processing for both union and non-union employees. Maintain payroll records, ensuring accuracy in wage calculations, deductions, and benefits. Interpret and apply collective bargaining agreements (CBAs) for union employees. Ensure compliance with local, state, and federal payroll laws and reporting requirements. Reconcile payroll accounts and prepare payroll-related journal entries for Finance. Partner with HR and Finance teams to support audits, reporting, and system updates. Identify and implement process improvements to enhance payroll efficiency and accuracy. Respond to employee payroll inquiries promptly and professionally, both in English and Spanish. Qualifications Bachelor's degree in Accounting, Finance, Human Resources, or related field (or equivalent experience). 5+ years of payroll experience, including union payroll management. Bilingual in English and Spanish (required). Proficiency in Workday or Oracle payroll systems (required). Strong knowledge of multi-state payroll laws and union contracts. Excellent attention to detail, confidentiality, and communication skills. Preferred Certified Payroll Professional (CPP) or similar certification. Experience in a mid-to-large organization or multi-site environment. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.