Inventory SpecialistOakland, CA

Yerba Madre is hiring a full-time Inventory Specialist to support our production and inventory management operations. This team member will own key data entry, inventory tracking, and systems configuration tasks across NetSuite, Smartsheet, Excel, and vendor portals. The role requires a detail-oriented, analytical, and proactive professional who can ensure accuracy and traceability throughout our supply chain workflows

How you'll help:

Systems Management & Configuration

• Set up and maintain assembly builds and work orders in NetSuite.

• Define and enforce accurate Bills of Materials (BOMs), WIP tracking, and component usage.

• Troubleshoot and resolve build errors, mismatches, or configuration issues.
  

Inventory Control & Accuracy

• Maintain accurate lot/serial number tracking and traceability in NetSuite.

• Manage records and adjustments related to spoilage, scrap, or damaged goods.

• Support ongoing cycle counts and reconciliations.

Data Entry & Documentation

• Validate vendor invoices against purchase orders and expected quantities/charges.

• Monitor co-manufacturer portals for documentation and verify receipt accuracy.

• Save, organize, and maintain digital records of receipts, invoices, and production documents.

• Update shared project files (Smartsheet, Excel) with real-time status and inventory changes.

• Record ingredient consumption and reconcile against inventory balances.
  

Cross-Functional Collaboration

• Liaise with co-packers to verify documentation and correct errors in data or transfers.

• Collaborate with Accounts Payable to ensure invoice matching and proper cost allocation.

• Proactively communicate discrepancies, delays, or issues to internal team contacts.

Process Improvement & Optimization

• Identify inefficiencies in build, inventory, and data entry workflows.

• Recommend and support implementation of automation or workflow enhancements.

• Champion accuracy, traceability, and operational efficiency across tools and processes.
  

what you'll provide:

• 2-4 years in inventory control or production operations within CPG/food & beverage or a co manufacturing environment, with daily hands on ERP use (ideally NetSuite) and ownership of inventory accuracy and traceability.

• Associate Degree in Supply Chain, Operations, Accounting, or related field; BA/BS a plus. Exposure to food safety/traceability concepts (HACCP/FSMA) is advantageous given the emphasis on lot/serial tracking and ingredient reconciliation.

• Ability to analyze inventory and production data in Excel (lookups, pivots, data validation), spot inconsistencies, and translate findings into clear action.

How you'll be successful in this role:

• Maintain flawless accuracy in builds, tracking, and documentation.

• Tackle issues with a problem solver mindset.

• Stay organized and keep records clean and up to date.

• Communicate proactively with internal teams and co packers.

• Take initiative and own tasks end to end.

• Adapt quickly in a fast changing environment.
  

TRAVEL & PHYSICAL REQUIREMENTS:

• Primarily office based; required to commute onsite 3 days per week.

• Occasional travel 1-2 times per year for trainings, audits, or vendor/co packer visits.

• Ability to lift and move light boxes and materials as needed (typically under 25 lbs).

What we offer:

Yerba Madre-formerly Guayaki Yerba Mate-is the nearly 30-year pioneer of regenerative yerba mate [yer-bah ma-tay] and the category leader in ready-to-drink mate beverages across North America. The name Yerba Madre, meaning "Mother Herb," is a tribute to Mother Earth and the ancestral wisdom of the Indigenous communities who have cultivated yerba mate for generations -a reflection of the values the brand has championed since day one.

Headquartered in Sebastopol and Los Angeles, California, Yerba Madre sources organic, shade-grown yerba mate in direct partnership with 255 family farmers and Indigenous communities across Argentina, Brazil, and Paraguay. Using its Market Driven Regeneration model, every purchase helps reforest the Atlantic Forest, support fair trade premiums, and build long-term economic resilience for grower communities.

In 2025, the brand became the world's first yerba mate to achieve Regenerative Organic Certified Gold status-setting a new global standard for ecological integrity, cultural respect, and environmental restoration.

As an original founding member of the B Corp community and a founding member of the Purpose Pledge, Yerba Madre is committed to ethical business practices across ten key pillars, including climate positivity, living wages, circularity, and inclusion. Yerba Madre is available in over 45,000 retail locations across the U.S. and Canada. To learn more, visit www.YerbaMadre.com.