Events Specialist 1

Multiple positions available. This posting will continue to accept applications until filled.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link. Applications are accepted on an on- going basis; interviews conducted and hires made as needed. This job opening will remain OPEN until filled. We're accepting applications after Initial Review Date (IRD).

The IRD for this job is: 03/03/2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Quarry Amphitheater (QA) at UCSC is part of an exclusive family of concert venues that exist throughout the United States. It shares this designation with destination venues like Red Rocks Amphitheater in Colorado, Sigmund Stern Grove in San Francisco, and the Gorge Amphitheater in Washington. Its unique asymmetrical design nestled in a redwood landscape makes for a setting that is best appreciated in person. The completed first phase of the renovation project expanded the venue seating capacity to just under 3,000 audience members, placing the QA as the largest outdoor venue in Santa Cruz and Monterey County with fixed staging and seating. The QA is an exceptional outdoor facility positioned to become the region's most influential and important venue. The QA staff collaborates with the Student Development and Engagement/Dean of Students (SDE/DOS), one of four major units within the Division of Student Affairs and Success. SDE/DOS provides a range of programs, services, resources, and experiences for all students with a focus on student engagement, leadership, basic needs, and sense of belonging. Equity and social justice are at the core of the unit's approach to working with students and cultivating a vibrant, healthy, and welcoming campus community.

More information can be found at: https://https://www.quarryamphitheater.com/

JOB SUMMARY

The Quarry Amphitheater Event Specialist assists in planning and organizing internal and external business-related functions, including concerts, speaking engagements, including events with keynote speakers and panel discussions, weddings, corporate events, memorials, conferences, cultural celebrations, receptions, banquets, plays, recitals, poetry, and performance arts events.

APPOINTMENT INFORMATION

Budgeted Salary: $26.54/hourly
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: This position is not eligible for benefits

Schedule Information:

• Part-time, Variable
• Percentage of Time: 15%, 6 Hours per Week (Will vary - This is a seasonal, on-call position averaging 8-14 hours per day during productions, possibly 2-5 days in a row.)
• Days of the Week: Mon-Sun, TBD
• Shift Includes: Day, Evening, Night & Weekends

Employee Classification: Limited appointment

Job End Date: One year from the date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: EVENTS SPEC 1 (006290), Grade 18

Travel: Never or Rarely

JOB DUTIES

80% - Events Staffing

• Assists patrons at Quarry Amphitheater special events by performing duties such as:
• Collecting and scanning admission tickets and passes
• Ushering guests to their seats
• Assisting with parking operations and scanning parking permits
• Assisting with box office operations
• Assisting with catering and concessions
• Assisting with merchandising and work with vendors
• Assisting with merchandising and working with vendors

20% - Other Events Operations

• Assists with pre- and post-event operations such as conducting an inventory of supplies, setting up, and cleaning up for events.
  

REQUIRED QUALIFICATIONS

• Bachelor's degree in a related area and/or equivalent experience and/or training.
• Knowledge of concepts and principles of effective event planning, live production, and public relations.
• Organizational skills to effectively coordinate and track multiple details within established deadlines.
• Excellent verbal communication skills.
• Excellent written communication skills.
• Interpersonal skills, including tact and political acumen, and skill in effectively representing the campus to the public.
• Ability to use event systems such as ticket scanners, computers, and computer software appropriate to work tasks.
  

PREFERRED QUALIFICATIONS

• Experience working in an event-producing environment with an emphasis on effectiveness, professionalism, tact, and integrity.
• Basic knowledge of the campus, its mission, vision, goals, objectives, achievements, and infrastructure.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work in conditions of variable temperature/weather with possible exposure to strong, unpleasant odors, high levels of noise and vibrations, and exposure to dust and allergens.
• Ability to ascend/descend ladders with or without accommodation.
• Ability to sustain exposure to dusty, noisy environments and inclement weather as necessary to carry out assigned duties and responsibilities.
• The selected candidate will be required to work all scheduled hours on-site.
• This is a seasonal, on-call position averaging 8-14 hours per day during productions, possibly 2-5 days in a row.
• Because of the event-oriented nature of the work, daily and weekly schedules, shift breaks, days off, and time off are subject to change as required to fulfill job duties, and at the discretion of the Quarry Manager.
• Ability to work a variable schedule including evenings and weekends.

• Ability to occasionally work overtime with little or no advance notice.

• Ability to maintain appearance and conduct suitable for working in a professional setting.

• Ability to observe safe work practices.

• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.