Facility Operator

The Facility Operator is responsible for supporting daily operations related to shipping, mail services, transportation, maintenance, and supplies at the Wisconsin Institute for Discovery (WID) building, while also fostering strong working relationships with occupants, vendors, and maintenance teams.

This role ensures smooth facility operations by coordinating services, maintaining accurate documentation, and delivering exceptional customer service. From managing the flow of shipments to supporting daily building activity, you'll be at the center of the action every day! The Facility Operator reports to the Facility Operations Manager within the Division of Facilities Planning & Management (FP&M).

In this role you would:

• Deliver packages and mail to designated locations throughout the facility.
• Operate loading dock equipment safely and efficiently.
• Conduct routine building inspections and report issues as needed.
• Document all incoming shipments and maintain accurate daily records.
• Assist and coordinate with on-site vendors and service providers.
• Recommend improvements, update procedures, and track resources related to loading dock operations and overall facility functionality.

Ongoing/Renewable

Full-Time: 100% FTE

Hours generally scheduled Monday-Friday, 7:00 AM- 3:30 PM. Occasional nights, weekends and holidays may be required for this position. Work is performed onsite.

• Escalates and documents issues according to established policies and procedures

• Sets up and tears down equipment for institutional meetings and events

• Utilizes basic equipment to repair and maintain basic machinery, equipment, and facility property under close supervision to prevent further damage and ensure optimal operation

• Assists with routine facility inspections and monitors cleanliness

• Assists with inventory and distribution of deliveries to appropriate entities under close supervision

• Assists trades, crafts, vendors, and technical staff with construction, design, and operational maintenance as needed

Division of Facilities Planning & Management (FP&M), Physical Plant Department

The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities.

Find out more about FP&M at https://inside.fpm.wisc.edu/about-fpm/

Minimum $21.00 (Hourly)

The starting hourly rate for the Facility Operator position is $21.00, but it is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

For a summary of benefits, please see the University Staff Benefits Summary for more information.

• At least two (2) years of experience in a related field; including but not limited to facility operations, building maintenance, shipping and receiving, customer service, and dock operations
• Ability to maintain positive, professional communications with a variety of customers
• Ability to effectively manage multiple priorities while maintaining accuracy, organization, and strong attention to detail

• Prior experience with inventory tracking
• Experience with mail/shipping and receiving
• General computer skills
• Experience with frontline customer service support

Required; High School Diploma or GED

To begin the application process, click the "Apply" button.

The following is required for your application to be considered complete:

• Cover letter describing how your experience relates to the listed required and preferred job qualifications.

• Resume detailing your educational and professional background.

Please note: There is only one attachment field. You must upload all your documents in the attachment field, either as one combined document or separate documents.

We are eager to learn more about how your experience may align with this position!

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and then every four years.

Emma DeGan, emma.degan@wisc.edu, (608) 497-4469

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.