Administrative Assistant

Lubbock

43816BR

ASB BSL 3 Facility

Position Description

Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Major/Essential Functions

• Provides administrative support to the Assistant Vice President for Research - HCBL that includes organizing and managing schedules and handling communications.
• Provides coordination and support for all laboratories within the HCBL.
• Maintain records and other documentation laboratory compliance as required by federal select agent regulations.
• Produces reports and grant deliverable documentation in coordination with AVP and laboratory personnel.
• Handles HCBL purchases through Procurement and works with laboratory directors and managers to ensure timely ordering of laboratory reagents.
• Manages and reconcile travel for HCBL personnel and reconcile monthly procurement cards.
• Works with laboratory personnel to ensure the timely scheduling of instrument maintenance and service contracts across all laboratories within the HCBL.
• Proficiency in quickly adapting to any given situation to maintain a high level of efficiency and professionalism.
• All other duties as assigned.

Required Qualifications

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Must take and maintain Security Risk Assessment by the Federal Bureau of Investigation's (FBI) Bioterrorism Risk Assessment Group (BRAG).

Preferred Qualifications

• Associate's degree in clerical/administrative area.
• Working knowledge of Banner, Cognos, Chrome River, and Kenexa programs.
• Previous experience in higher education, fund accounting, state and federal grants, and/or financial reporting.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$17.69 - $22.98 - $28.32

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

None

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.