Business Coordinator

Enica Engineering, a division of Willdan Group Inc, provides services built on its industry-leading controls expertise and unique, hands-on project delivery. We offer services in project development, building automation engineering, control system optimization, energy metering, and field engineering services. Our clients include major medical campuses, universities, hospitals, and pharmaceutical and industrial firms in the greater New York area.

We are seeking a Business Coordinator to join our team. This role is responsible for delivering high-quality, technically accurate, and stylistically consistent business deliverables on schedule and within budget. The individual must demonstrate a deep understanding of company standards, including the rationale behind those standards, demonstrate forward-thinking skills, and deliver concise communication across all mediums.

Success in this role requires strong accountability and self-management, adherence to timelines, proactive escalation, and a commitment to transparent communication and iteration. The individual is expected to manage their time and workload, maintain compliance with administrative requirements, and contribute to technical training and client satisfaction.

Essential Duties and Responsibilities:

• Perform routine accounting and administrative tasks under established procedures and supervision, ensuring accuracy and timeliness.
• Assist with the preparation, tracking, and maintenance of accounts payable records, including corporate credit card activity and vendor expenses.
• Compile and distribute standard weekly and monthly reports, such as overtime and labor-related summaries, adhering to existing templates and instructions.
• Collect required data from internal teams and systems, verify completeness, and flag discrepancies for review.
• Support internal communication processes by sending scheduled reminders and notifications through designated communication channels.
• Maintain organized electronic records and tracking logs to support operational continuity and internal controls.
• Follow documented workflows, checklists, and deadlines to ensure consistent execution of assigned deliverables.
• Respond to routine inquiries and escalate questions or issues to appropriate team members, as needed.
• Learn and apply company financial systems, reporting tools, and internal procedures.
• Provide general administrative and operational support, including assistance with special projects, as assigned.

Job Requirements / Qualifications:

• Bachelor's degree in Business, Accounting, or related discipline required; equivalent experience considered.
• 2+ years of professional experience in an analyst, bookkeeping, or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional appearance and demeanor.
• Ability to manage confidential information with a high level of discretion.
• Current Covid and Flu Vaccination may be required in order to be considered for the position due to client contract requirements.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.