Executive Assistant & Visual Strategist

Los Angeles Times
165,000 USD-175,000 USD
United States, California, El Segundo
2300 East Imperial Highway (Show on map)
Feb 19, 2026
The L.A. Times Studios LLC vision is to be the premier studio for groundbreaking and impactful storytelling, setting high standards for excellence in content creation and production. We push the boundaries of traditional media, exploring new formats and platforms to reach diverse and global audiences. By championing innovative ideas and diverse voices, we aspire to create a more connected world through storytelling and events supported by robust revenue streams from advertising sales, branded content, event production, products and business development. Join a team of creative, collaborative and innovative professionals, apply today using the link below. Executive Assistant and Visual Strategist Reports to: Chief Executive Officer Dotted Line: Head of Public Relations About the Role We are seeking a highly strategic, visually fluent, and operationally sharp Executive Assistant and Visual Strategist to operate at the intersection of executive leadership, communications, and design. This role serves as the communications and administrative leader to the CEO, translating complex scientific and operational information into clear, compelling visual and written materials that support executive decision-making, stakeholder engagement, and organizational alignment. This is not a traditional executive assistant role. It is a hybrid position combining executive partnership, high-level project coordination, scientific communication, and visual storytelling. The ideal candidate is equally comfortable managing confidential executive logistics as they are building board-ready presentations or synthesizing technical content into strategic narratives. If you thrive in fast-paced, high-visibility environments and enjoy transforming complexity into clarity, this role offers a unique opportunity to shape executive communication at the highest level. Key Responsibilities Executive Support & Confidentiality Serve as the primary gatekeeper and strategic partner to the CEO, exercising sound judgment when prioritizing access, inquiries, and communications. Maintain the highest level of confidentiality regarding intellectual property, executive communications, and business strategy. Strategically manage and optimize the CEO's calendar to align with high-priority scientific, operational, and business objectives. Prepare comprehensive meeting materials, including agendas, briefing documents, stakeholder research, and executive summaries to ensure informed decision-making. Scientific Communication & Visual Strategy Lead the development of high-impact executive presentations using PowerPoint, InDesign, and Canva, translating complex scientific and technical content into clear, professional visual narratives. Draft, edit, and synthesize scientific and operational communications, including executive correspondence, grant updates, and internal memoranda. Convert detailed technical materials into concise executive summaries suitable for board, investor, and cross-functional audiences. Manage and maintain a centralized library of visual assets, templates, and presentation materials to ensure brand consistency and accessibility. Cross-Functional Collaboration & Project Coordination Partner closely with the Head of PR to ensure executive communications are aligned, accurate, and strategically timed. Serve as a liaison between the CEO's office and cross-functional teams including PR, R&D, Marketing, Legal, and Operations. Optimize workflows and administrative processes to improve efficiency and information flow across departments. Identify operational bottlenecks and implement scalable systems and process improvements. Manage executive initiatives and special projects by tracking timelines, deliverables, and stakeholder coordination. Essential Functions Manage high-priority communications, scheduling, and project coordination in a fast-paced, high-confidentiality environment. Translate complex scientific and operational information into clear written and visual communications. Prepare executive materials under tight timelines while maintaining accuracy and discretion. Coordinate cross-functional workflows to ensure seamless execution across departments. Manage multiple concurrent priorities with sound judgment and attention to detail. Represent the CEO's office with professionalism and executive presence. Travel as required to support executive engagements. Work extended hours, including evenings or weekends, when necessary to support critical initiatives. Qualifications Bachelor's degree required. Degree in Biology, Chemistry, Life Sciences, or related field preferred. Alternatively, a degree in Communications or Design combined with experience in biotech, healthcare, or a technical environment is acceptable. 7+ years of experience supporting C-level executives, leading executive communications, or managing high-visibility projects. Demonstrated experience managing highly confidential and proprietary information with discretion. Advanced expertise in PowerPoint and Canva; strong visual storytelling capabilities. Proficiency in Adobe Creative Cloud tools (InDesign, Illustrator) or comparable platforms. Strong knowledge of modern collaboration tools (Slack, Asana, Monday.com, etc.) and comfort leveraging AI-enabled productivity tools. Proven ability to synthesize complex scientific or technical information into clear, compelling narratives. Experience identifying process improvements and implementing workflow efficiencies. Exceptional written, verbal, and presentation skills. Strong executive presence, professionalism, and interpersonal judgment. Ability to perform effectively in high-pressure, fast-moving environments with shifting priorities. What Sets You Apart You are both analytical and creative. You see patterns in complexity and instinctively simplify them. You think visually and strategically. You anticipate executive needs before they arise. You balance discretion with decisive action. You are proactive, solutions-oriented, and committed to operational excellence. Why Join Us This role offers a rare opportunity to work at the highest levels of executive leadership while shaping how complex scientific and operational information is communicated across the organization and to external stakeholders. You will have direct exposure to strategic decision-making and the ability to influence clarity, alignment, and execution at scale. The L.A. Times Studios, LLC is an equal opportunity employer and welcomes all qualified applicants regardless of race, ethnicity, religion, gender, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law. We actively work to create an inclusive environment where all of our employees can thrive. This Privacy Notice for L.A. Times Studios, LLC sets forth how we will use the information we obtain when you apply for a position with us. The pay scale the Company reasonably expects to pay for this position at the time of the posting is $165,000 to $175,000 plus potential for a discretionary bonus and takes into account a wide range of factors including but not limited to skill set, experience, training, licenses, certifications, and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. At the L.A. Times Studios, LLC, it is not typical for an individual to be hired at or near the top of the range for the role. We recommend adding our applicant tracking system domain (@dayforce.com) as a safe sender or contact, sometimes these emails get filtered to candidates' spam folders.