NA Talent Specialist

NA Talent Specialist

Location: Remote U.S. or Canada

Department: Talent Management

Employment Type: FT

Minimum Experience: Mid-Level

About Us

The mission of the IFS Institute (IFSI) is to bring more Self-Leadership to the world. Internal Family Systems (IFS) is a psychotherapy approach grounded in the understanding that the mind is naturally multiple and that everyone has a core Self that is whole, resilient, and capable of guiding healing and growth.

The IFS Institute provides training for professionals and organizations globally, an annual conference, a practitioner directory for those looking for IFS trained providers, and a growing number of online courses, books, and other resources.

Our goal is to create learning environments and a community that teach and support the internal welcoming of parts that have been exiled, shamed, or marginalized within our systems so that they may be seen, heard, valued, and ultimately healed. Building and supporting a diverse workforce is foundational to this goal and we are a committed equal opportunity employer. To learn more about our growing organization, view a few of ourintroductory IFS videos.

Position Summary

This role reports into the NA Talent Manager and will play an integral role in supporting the development, engagement, and evaluation of the IFS Institute's North American trainer community. This role focuses on trainer mentoring program administration (application processing, interviewing, etc.), preparation of trainer promotion materials, and trainer scheduling and staffing to meet program needs.

The NA Talent Specialist will work cross-functionally with Talent Management, Operations, Admissions, and IFSI Leadership, to support trainers across their lifecycle-from identifying, vetting and tracking trainer interest, onboarding and mentoring to evaluation, promotion readiness, and scheduling.

This role requires strong relationship-building skills, attention to detail, and the ability to balance trainer preferences with organizational priorities in a fast-paced, growing environment. The trainer community currently includes approximately 130+ trainers, and this role is essential to ensuring a strong, supported, and well-staffed faculty to meet increasing program demand.

Key Responsibilities

• Support the planning, coordination, and evaluation of trainer mentoring and development programs (ATP, ATM, CLM, LTI, LTP), including interest tracking, application processing, interviews, scheduling, documentation, and follow-up.
• Assist with trainer career development initiatives, including pathways, engagement programs, and retention efforts.
• Partner with trainers to understand strengths, development goals, preferences, and readiness for advancement.
• Prepare and organize trainer promotion and advancement materials, including evaluations, feedback summaries, training history, and supporting documentation, while tracking eligibility and timelines.
• Coordinate with Talent Management leadership, senior trainers, and relevant stakeholders throughout promotion and review processes.
• Support trainer scheduling and staffing for North American programs, maintaining accurate records of availability, capacity, and assisting with staffing and schedule changes.
• Manage components of trainer evaluation and feedback processes, including distribution, tracking completion, summarizing feedback, and supporting follow-up conversations or development planning as directed.
• Maintain tracking systems and documentation related to trainer interest lists, mentoring rosters, evaluations, promotion readiness, scheduling, and Talent Management calendars, contributing to best practices and continuous process improvement.
• Serve as a primary point of contact for trainer-related inquiries in North America and support additional Talent Management initiatives and events as assigned (e.g., Trainer Lunch & Learns, surveys, socials, and prospective trainer tracking).

Skills and Attributes

• Strong interest in trainer development, mentoring, and career growth
• Excellent organizational skills and attention to detail
• Ability to balance competing priorities and timelines
• Strong interpersonal and communication skills
• Comfort working with diverse personalities, backgrounds, and cultures
• Ability to propose process improvements and communicate ideas clearly
• Proficiency with Microsoft 365 and comfort learning new systems
• Ability to work independently while collaborating across teams
• Commitment to equity, inclusion, and respectful engagement

Role Requirements

• 3-5+ years of relevant experience in talent management, organizational development, program coordination, or a related field
• Bachelor's degree required
• Excellent written and verbal communication skills
• Experience preparing documents, summaries, or materials for review or advancement processes
• Experience coordinating schedules or managing logistics preferred
• Comfort supporting and implementing DEI-related initiatives
• Experience in organizational development or talent management strongly preferred

IFS Institute is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email and confirming your request for an accommodation and include the job number, title and location toCareers@ifsinstitute.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by our U.S. IFS Institute HR Department who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: IFS Institute is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any IFSI employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of IFS Institute. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.