Prime Contract Specialist 1

Position Location:

This position is located in Los Alamos, New Mexico.

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com's Best Small Towns in America. For two years in a row, Los Alamos County has ranked as the healthiest county in the nation according to a U.S. News report. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos' presence in the area, Los Alamos also has a college-town vibe that's a major draw for young professionals, families and retirees.

Position Summary:

The Contract Specialist supports the Prime Contract Director in maintaining contract compliance to achieve N3B LLCC objectives. The position initiates and tracks contract actions; prepares reports, and correspondence; assists with preparation and tracking of contract modifications and change proposals; writes and updates internal policies and procedures; tracks costs and commitments against budgets; manages task orders; completes duties as assigned; and interfaces with internal and external stakeholders.

Essential Duties/Responsibilities (may include, but are not limited to):

The N3B Contract Specialist will utilize ingenuity in determining how to achieve improved performance in all aspects of the contract. This position assists in contract development, administration, tracking, and analysis, as well as communication of contractor performance and government contract compliance. It is expected that the individual will have knowledge of DOE cost plus award fee contract administration and management. The Contract Specialist will work closely with the Prime Contract Director in an integrated and supportive role.

Specific duties include:

• Support the effective management and administration of contract requirements, compliance activities, and corrective actions
• Write and review correspondence to Department of Energy communicating issues and project status to ensure contract compliance
• Proactively participate in Contract Change proposal development and submission consistent with FAR Part 15-2 requirements
• Coordinate with Strategic Planning & Integration to maintain Contract and Baseline Alignment, including updating contract change logs and reconciling contract to baseline values
• Respond to complex inquiries regarding contract obligations and revisions
• Review and distribute Contract Modifications, maintain Modification Log, update conformed Contract
• Perform and provide FAR Part 31 cost allowability assessments
• Support Performance Evaluation and Management Plan administration including Contractor Performance Assessment Reporting, Performance Based-Incentive tracking
• Track open contract action items
• Perform entity administration and service contract reporting in SAM.gov

• Administer task orders
• Prepare requests for contract funding
• Develop and perform trainings on contract requirements
• Write or contribute to company policies and procedures to enhance contract compliance
• Prepare reports and deliverables as necessary

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Knowledge of government prime contracts, including familiarity with various agency regulatory requirements
• Demonstrated ability to track and perform actions through closeout
• Demonstrated ability to write and develop policies, processes, and procedures to enhance contract compliance
• Excellent writing and document preparation skills including excel spreadsheets for cost and action tracking
• Ability to provide excellent customer service within N3B and to DOE
• Strong technical proficiency required, including Microsoft Office products and other IT systems
• Excellent written and verbal communication skills
• Strong organizational, time management, attention to detail and analytical skills
• Ability to work independently under limited supervision, as well as in a team environment
• Willingness to learn, continually improve, and develop skills
• Ability to work in a dynamic, fast paced environment

Education and Experience Required:

Bachelors' Degree, preferably in business, public administration, or similar field. Government contracts/subcontract administration is preferred, especially experience with DOE-EM and FAR-based contracts, and understanding of Cost Plus Award Fee contracts and business systems.

Benefits and Salary:

N3B offers all full-time employees a comprehensive benefits package that includes 401(k) with employer matching, medical, dental, vision, paid PTO, and more. Starting salary will be commensurate with experience and education.

Business Associations:

Represents the organization as the subject matter expert on prime contract administration including internal and customer relations.

Impact:

Errors in judgment or failure to achieve results would result in the expenditure of large amount resources.

Working Conditions and Physical Requirements:

The employee exerts up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push pull or otherwise move objects, including the human body. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands to touch or feel, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and distance vision. The noise level in the work environment is usually quiet to moderate.

This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Individuals must be able to perform the essential functions of the job with or without reasonable accommodation.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Contract Specialist will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

Equal Opportunities

N3B is an equal opportunity employer. N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.