Budget Specialist (Leadership, Engagement, & Experiential Development)

The Budget Specialist is primarily responsible for assisting with the budgets & financial transactions for over 250+ student organization accounts within the following categories: Student Government Association (SGA)/Student Activities Commission (SAC), Charter Organizations, Graduate Representatives Organization (GRO), Fraternity and Sorority Life (FSL), Lecture Series, and Programming Boards. The position reports to the Administrative Supervisor of Leadership, Engagement, and Experiential Development and will have budget supervision support from the USS Financial Analyst.

Specific Duties & Responsibilities

Financial Processing

• Maintain accurate financial records to ensure financial compliance with university policies and procedures.
• Process and track procurement documents from creation to close-out; follow up and troubleshoot problems that may occur. Serve as a point of contact for questions regarding financial and compliance policy and procedures.
• Initiate and execute various transactions (e.g., journal transfers, purchase orders, vendor setup, invoices, online check requests, travel and expense reimbursements, petty cash vouchers, non-payroll cost transfers, cash deposits), ensuring deadlines are met.
• Process SAP check requests for invoices in SAP and verify payments with vendors, including resolving non-payment issues.
• Assist the Administrative Supervisor with ensuring internal order numbers are set up promptly.
• Coordinate, monitor, and submit all necessary student organization budget information for progress reports.
• Oversee and reconcile, on a monthly and yearly basis, student group accounts with over 2,000 individual transactions and approximately $1million in revenues/expenses.
• Assists with the management of the financial module and monthly updates within Campus Groups (Hopkins Groups).
• Coordinate administrative functions such as purchasing, student payroll, and records administration as needed.
• Supports other LEED Budget Specialists in coordinating and reconciling Hopkins Groups' ticket revenue for student organizations.
• Ensure compliance with university regulations and restrictions.
• Assist with monthly, quarterly, semi-annual, and annual allocation for all LEED/Student Life managed accounts. Attend monthly SAC and Homewood Administrators meetings.
• Other duties as assigned.

Special Knowledge, Skills, or Abilities

• Knowledge of SAP Analysis Reporting, Purchasing, Accounts Payable, Travel, and Payroll administration, including knowledge of corresponding policies and procedures.
• Skilled in managing budgets, spreadsheets, and databases.
• Strong analytical, problem-solving, and accounting skills.
• Excellent verbal and written communication skills required.
• Excellent communication, organizational, interpersonal, and customer service skills.
• Experience working with accounting systems.
• Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.
• Ability to work with a variety of contacts (i.e., students, staff, faculty advisor, other University affiliates, vendors) and constituents.
• Ability to work in a fast-paced, student-oriented environment.

About JHU

The Johns Hopkins University was America's first research university, founded for the express purpose of expanding knowledge and putting that knowledge to work for the good of humanity. Today, Johns Hopkins has approximately 6,500 faculty, 6,200 undergraduate students, and 17,600 graduate students across 230 degree programs at the baccalaureate, master's, and doctoral levels. JHU has multiple campuses in Baltimore and graduate student campuses in DC, Italy, and China. Johns Hopkins stands alone among top research universities in its extraordinary commitment of attention and resources to ensuring student success, particularly for students from first-generation or low-income (FLI) backgrounds, making bold, sustained, and dramatic investments in the student experience over the last 15 years.

Student Affairs at JHU

Student Affairs on the Homewood campus is made up of 23 departments ranging from Residential Life, Dining, Athletics and Campus Recreation, to Student Engagement, Student Conduct, Student Transitions and Family Programs, Center for Student Success, Center for Social Concern, and University Student Services administrative units like Human Resources, IT, and Communications.

Student Affairs at Johns Hopkins educates beyond the classrooms, helping students to deepen their self-awareness, develop relationships, nurture inclusion, and find fulfillment in the collegiate experience to ensure lifelong success and meaningful contributions to our global community. Our culture is defined by our commitment to the "Aspirations for Student Learning," which play a critical role in helping us fulfill our mission. We challenge, encourage, and support students to:

• Live with curiosity
• Deepen self-awareness
• Engage in meaningful collaboration
• Grow in confidence
• Practice responsible leadership

Student Affairs enjoys a close relationship with Academic Affairs at JHU, and with shared responsibility for delivering on one of the University's highest priorities: ensuring that highly talented students from a wide range of backgrounds, regardless of their ability to pay, thrive during and after their time at JHU. We work closely with our colleagues in Student Health and Well-Being, Academic Affairs, Integrated Learning and Life Design, and the Office of Diversity and Inclusion to ensure students can take full advantage of all that JHU has to offer.

Our team is seeking student-centered, success-oriented professionals who want to make a difference in students' lives. Ideal candidates in Student Affairs are curious, solution-seeking, have a can-do attitude, and are committed to the dignity and equity of all persons. If you enjoy student-centered work, work focused on building relationships and fostering community, that is rarely the same day-to-day, engaging with both college students and colleagues in-person as well as virtually, and have an entrepreneurial spirit, we want you to join us!

Hopkins Student Affairs Statement on Inclusion, Community, and Excellence

At Johns Hopkins we strive to be a model of a pluralistic society in which we acknowledge, embrace, and engage diverse identities, perspectives, and experiences. We seek to build and buttress an inclusive intellectual and physical environment to ensure that all members of our community know with certainty that they belong at Johns Hopkins and we aspire to equitably share the benefits and burdens of dismantling persistent systemic barriers to individual and communal success.

Hopkins Student Affairs is committed to fostering a welcoming and inclusive community for students, faculty, and staff of all backgrounds:

• We believe that diversity is inherent to excellence and that the broad diversity of talents, cultures, identities, and experiences of our community members are core to our ability to deliver exceptional student development and learning experiences.
• We strive to support a student experience where academic, leadership, and community engagement opportunities spur discovery and learning; encourage a respect for and valuing of the perspectives of others; and foster a sense of belonging and connection across our student, broader university, and Baltimore community.
• We strive to create a learning environment where our students feel invited to learn from, and contribute to the learning of others through the sharing and honoring of each other's perspectives, identities, cultures, talents, and experiences.

Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

• High school diploma/GED Required.
• Three years related experience required, preferably in financial management, accounting procedures, customer service and supervision of staff/student assistants.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree in Business, Accounting, or finance preferred.

• Experience in a university setting and/or with college-aged students is highly desirable.

Classified Title: Budget Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 AM - 5:00PM Weekends to be expected.
FLSA Status:Non-Exempt
Location: Homewood Campus
Department name: Leadership, Engmt., and Exp Learning
Personnel area: University Student Services