New

Proposal Writer

Pyramid Systems

United States, Virginia, Fairfax

2677 Prosperity Avenue (Show on map)

Feb 23, 2026

Proposal Writer

Job Locations

US

Job ID

2026-2159

# of Openings

Category

Software Engineering

Overview

We are seeking a detailoriented Proposal Writer with demonstrated federal proposal and contracting experience. The ideal candidate excels at developing clear, persuasive, and fully compliant content while transforming complex information into compelling narratives and visuals. This role collaborates closely with capture teams and subject matter experts to ensure all proposal responses, graphics, and supporting materials are accurate, visually engaging, and aligned with federal solicitation requirements.

Responsibilities

Review RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.

Develop proposal outlines, compliance matrices, proposal schedules, and task assignments.
Coordinate and facilitate proposal reviews to verify compliance with solicitation instructions, evaluation criteria, and formatting requirements.
Interview with SMEs to gather technical, programmatic, and operational information.
Write and edit major proposal sections, including executive summaries, technical volumes, management approaches, past performance, qualifications, and resumes.
Translate complex technical information into clear, user friendly narrative tailored for federal evaluators. friendly narrative tailored for federal evaluators.
Review and rewrite proposal inputs to improve quality, accuracy, and alignment with win themes.
Edit proposals for completeness, clarity, organization, readability, and editorial consistency.
Ensure all content adheres to solicitation of instructions, federal standards, internal templates, and style guidelines.
Develop and maintain proposal libraries, templates, style guides, and past performance repositories.
Maintain a comprehensive inventory of opportunities-current, historical, and planned.
Keep contract matrices, past performance information, and boilerplate content up to date.
Provide documentation support for internal policies, technical documents, and corporate procedures, including software development and network processes.
Select and develop graphics, illustrations, and layouts that enhance proposal readability and impact.
Support the creation of materials for technical seminars, leadership briefings, and proposal related presentation.
Maintain subject matter expertise through continuous learning, participation in professional development opportunities, and networking. matter expertise through continuous learning, participation in professional development opportunities, and networking.
Ensure quality results by following proposal writing standards, templates, compliance tools, and best practices for readability and tone.

Qualifications

6 to 8 years of commensurate experience with a Masters degree or 8 to 10 years of commensurate experience with a Bachelors degree or equivalent.
Must have hands on experience performing compliance checks across all volumes, attachments, and required forms.
Must have experience reviewing RFPs/RFIs/RFQs to develop proposal plans, kickoff materials, and response strategies.
Strong understanding of federal procurement, including FAR, Section L/M compliance, and technical volume development.
Knowledge of selecting and developing graphics, illustrations, and layouts that enhance proposal readability and impact.
Experience supporting federal contracting, IT services, professional services, or HR/shared services.
Demonstrated ability to synthesize information, write persuasively, and work under tight deadlines.
Proficiency with MS Office, SharePoint, Adobe Acrobat, and common proposal collaboration tools.
Ability to coordinate inputs from SMEs and manage multiple proposals simultaneously.

Target Pay Range

The below listed pay range for this position is not a guarantee of compensation or salary. The final offered salary will be influenced by a host of factors including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at Pyramid Systems that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits, to include our Employee Stock Ownership Program, FlexPTO, and learning and development opportunities.

Pyramid Min

USD $94,647.00/Yr.

Pyramid Max

USD $141,971.00/Yr.

Why Pyramid?

Pyramid Systems, Inc. is an award-winning, technology leader, driving digital transformation across federal agencies. We empower forward-thinking innovations, accelerate production-ready software, and deliver secure solutions so federal agencies can meet their mission goals. Voted a Top Workplace, both regionally (Washington, DC) and Nationally (USA) the past 2 years (2023 and 2024) based on the feedback from our employees, we are headquartered in Fairfax, VA. and have a growing national footprint. We value and promote our Flexible Workplace approach because of the positive impacts it has on work-life integration. We remain committed to ensuring every employee's voice is heard, performance and results are recognized and rewarded, development and advancement is a focus, and diversity, equity and inclusion is a company priority. We offer competitive compensation and benefits (including a recently launched Employee Stock Ownership Plan - ESOP), a robust performance-based rewards program, and we know how to have fun! Our people and culture have endured and delivered for our clients for nearly three decades.

EEO Statement

Pyramid Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.