New

Events Specialist, Schreyer Honors College

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Feb 23, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Schreyer Honors College is seeking anEvents Specialistto support the numerous academic, professional, and social events that advance the College's mission and enhance the experience of Scholars, alumni, faculty, staff, and external partners. TheEvents Specialistwill support the planning, coordination, execution, and evaluation of about 30 major college events that require collaboration across multiple teams. These include signature programs such as the ceremony celebrating the graduating class of Scholars. The role will also provide support for dozens of smaller events, such as student communitybuilding programs. Responsibilities include but are not limited to: Plan, coordinate, and manage all aspects of Schreyer Honors College events, including scheduling, logistics, and on-site execution. Advise internal stakeholders on event strategy, program flow, venue selection, decor, rentals, catering, and technology needs. Meet with clients and vendors to review requirements, negotiate contracts, and recommend options that align with budget guidelines. Create and manage event work orders; communicate event needs to internal units and service providers. Oversee event setup and teardown, while ensuring inventory, supplies, signage, displays, printed materials, and equipment are organized and available. Maintain outstanding relationships with vendors and coordinate on-site vendor activities. Partner with Strategic Communications on event marketing, including email outreach, social media, and printed materials. Maintain the College's 25Live calendar and other internal database systems. Identify opportunities for event improvement and implement process enhancements. Track, analyze, and document event metrics and maintain accurate records. Compile data for annual reports and provide insights to College leadership. Since theEvents Specialistwill serve as the primary on-site contact for real-time adjustments and issue resolution, occasional evening work will be required. Required Qualifications: Experience in event planning, event operations, project coordination, or related administrative support roles. Outstanding organizational and time-management skills with the ability to manage multiple projects simultaneously. Excellent written and verbal communication skills. Demonstrated ability to work collaboratively with a variety of stakeholders. Proficiency with Microsoft Office Suite and Teams (or related standard office software), and the ability to learn new systems. Commitment to fostering a welcoming and inclusive environment. Problem-solving skills and the ability to make informed decisions under pressure. Ability to adapt quickly in dynamic, fast-moving environments. Preferred Qualifications (one or more): Familiarity with budgeting and/or vendor contract review. Experience with program assessment, survey tools, and data interpretation to support continuous improvement. Experience with project management software, such as Asana or a similar system. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None Application Information:Applicants must submit a resume and cover letter with their application materials. The Schreyer Honors College is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. For this role, we expect full-time, on-site presence (five days per week) during the first three months. After that period, remote work may be considered for one to two days per week, in accordance with College guidelines. Questions related to flexible work should be directed to the hiring manager during the interview process. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines