Business Office Associate

The Business Office Associate at the University of Minnesota Rochester (UMR) works part-time (80% position) to support the Business Office functions. As a member of the financial resources team at the University of Minnesota Rochester (UMR), this position is point of contact for numerous functions supporting the financial oversight of the campus. This role supports accounts payable activities, reconciliations and budget management activities under the direction of the Business Office Manager and Senior Director for Finance and Facilities.

The Business Office Associate will report to the Business Office Manager on the Finance and Campus Resources team with respect to personnel matters, training opportunities and performance evaluation. Reporting may include both orally and in writing to the Business Office Manager and within the policies and regulations of the University of Minnesota. The individual is free to set priorities with little supervision.

This position works in-person in Rochester, MN. This role is not eligible for H-1B or Green Card sponsorship.

Key Responsibility Areas

Accounts Payable: 50%

• Process and prepare all invoices for Rochester campus prior to submission to Financial Operations (FinOps). Responsibilities include:
  • Determining the validity of the invoice/voucher, the account used and departments the voucher should be paid against, and if the voucher is related to a purchase order
  • Determining if the voucher is consistent with services or goods received
  • Entry into the University's payment/ticketing system after ensuring all documentation received
  • Communicating with UMR employees and FinOps team members as well as external suppliers to respond to inquiries and request additional information
  • Troubleshooting as necessary
• Oversight and management of monthly transaction list to ensure all invoices received and processed; initiate follow up with suppliers as necessary
• Serve as campus resource for financial policies and procedures and determination of next steps

Budget & Financial Management: 40%

• Analyze and monitor assigned budgets to ensure they appropriate managed and present recommendations to management when concerns arise
• Oversight and management of documentation of campus specific financial processes and policies
• Oversight and management of contract master list to initiate renewal or termination of existing agreements
• Monitor and track expenditures on Chancellor's Central Officers/VP Account and provide assistance with assembling yearly report for President's Office
• Prepare reports as requested
• Quarterly/monthly reporting of sales tax collected
• Fee verification of assigned course fees each semester
• Serve as back up for payroll deduction set up and associated reconciliations

Reconciliations: 10%

• Management and oversight of month-end account reconciliation for all chartfield strings to ensure compliance with University policies and procedures
• Review, analyze, monitor, and reconcile financial activity for all campus sponsored and non-sponsored funds to ensure appropriate fund usage
• Reconcile/resolve inconsistencies in financial reporting
• Oversight and reconciliation of procurement card (PCARD) transactions for assigned individuals
  • Intercultural Center
  • Chancellor's Office

Hours and Work Location

This position is expected to work 32 hours per week (80% position), with flexibility for remote work. The associate is expected to be on campus at least 50% of the scheduled time.

Required Qualifications

• BA/BS degree or a combination of related education and work experience to equal four years
• Ability to interact with standard technology (word processing, spreadsheets, email, chat and internet)

Preferred Qualifications

• An ideal candidate will possess the following:
• Demonstrated commitment to using data to inform practice.
• Superior interpersonal and intercultural communication competence to engage in a culture of collaboration and inclusivity.
• Demonstrated ability to provide clarity in ambiguous situations.
  

The University of Minnesota Rochester (UMR), located in downtown Rochester, serves nearly 1,200 students and recently welcomed its largest class ever in fall 2025. Faculty and staff are dedicated to innovative education, student development and applying research to enhance learning every day. With a strong focus on health sciences and student-centered learning, UMR partners closely with Mayo Clinic and emphasizes research-driven teaching to meet the evolving demands of the health care industry.

Pay Range: $25.72 - $26.00 ; depending on education/qualifications/experience

Time Appointment: 80% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota Rochester (UMR)

At the University of Minnesota Rochester, our vision is to transform higher education through innovations that empower graduates to solve the grand health challenges of the twenty-first century. UMR prepares students for a broad spectrum of career pathways including pre-med and patient care; psychology and mental health; business and leadership; health technology; public policy and global health; and research, discovery, and cures.

The campus community serves almost 1,000 undergraduate and graduate students in the heart of downtown Rochester and continues to grow in size and influence through creative partnerships. At UMR, relationships and research drive student success. Learn more about UMR.

The University of Minnesota is proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022-24).