New

Office Administrator (On-site)

Vaco
$40,000.00 - $50,000.00 / yr
401(k), retirement plan
United States, Alabama, Chelsea
Feb 26, 2026
Office Administrator Chelsea, AL - On-site $40,000 - $50,000 We are seeking a highly organized and detail-oriented Office Administrator with experience in light accounting functions to join our client's team in Chelsea. As an Office Administrator, you will play a key role in supporting the smooth functioning of the office and providing administrative and accounting support to their team. The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to handle basic accounting tasks. If you thrive in a fast-paced environment and enjoy contributing to a collaborative team, this opportunity is for you. Responsibilities: Greet and welcome visitors, providing a friendly and professional first point of contact for the office. Answer and direct phone calls, taking messages and relaying information as needed. Assist with scheduling appointments and coordinating meetings for team members. Maintain and update office records, databases, and files, ensuring accuracy and confidentiality. Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients. Provide administrative support to various departments, including drafting and proofreading documents, reports, and correspondence. Assist in organizing office events and meetings, coordinating logistics and catering as required. Handle light accounting functions, including processing invoices, tracking expenses, and maintaining financial records. Assist with basic bookkeeping tasks, such as data entry and reconciling accounts. Collaborate with the administrative team to ensure efficient office operations and contribute to process improvement initiatives. Support special projects and assignments as assigned by management. Requirements: Associates or Bachelors degree preferred. Additional certifications or coursework in office administration and accounting is a plus. Proven experience in an Administrative support rolewith basic accounting knowledge. Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook). Positive and proactive attitude with a willingness to learn and take on new challenges. Professional and courteous demeanor with excellent customer service skills. Ability to work independently and collaboratively in a team-oriented environment. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.