Grants Specialist

F_TEP-Campus Employees

Temporary Employment

88165BR

Job Summary

Please note: duration for six months; will include optional medical benefits, holiday pay and sick leave accrual.

Flexible schedule with one day on site per week on Mission Bay campus.

The Research Services Coordinator (RSC) serves as UCSF's sponsored projects institutional representative for faculty and is the primary point of contact for external sponsors, RMS Award Specialists/Associates, and internal stakeholders. Reporting to a Team Manager and partnering with faculty and departmental staff, the RSC directs and manages the full proposal process to ensure timely, compliant, and accurate submissions. The RSC provides subject matter expertise in grants and contracts, budget development, sponsor requirement interpretation, institutional review and signature coordination, and strategic guidance to support successful submissions that meet sponsor and UCSF pre-award policies and regulatory requirements.

The RSC also serves as the institutional representative throughout the life of the award, promoting stewardship, collaboration, and a responsive research administration process. This role applies seasoned research administration expertise to independently develop and/or oversee complex proposals, awards, and transactions related to contract and grant management, ensuring complete and compliant records.

Key Responsibilities:

• Serve as the institutional representative and primary point of contact for sponsored project proposals and awards.

• Direct and manage proposal development from intake through submission to ensure accuracy, compliance, and on-time delivery.

• Develop and/or review complex proposal budgets (including task budgets, option years, and multi-investigator submissions).

• Interpret sponsor guidelines and requirements; advise faculty and departments on proposal strategy and compliance.

• Ensure proposals meet sponsor requirements, UCSF pre-award guidelines, and applicable regulations and policies.

• Coordinate institutional review, approvals, and signature routing; complete and approve transactions for authorized institutional signature.

• Manage complex proposals and awards that may include multiple investigators and multiple subawards.

• Maintain contract and grant records in accordance with institutional and sponsor policies.

• Provide guidance and support to less experienced staff and contribute to a collaborative service model.

• Act as institutional representative through the lifecycle of the award and support effective stewardship practices.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Experience in sponsored research administration (grants and contracts) supporting proposal and/or award activity.

• Knowledge of sponsor guidelines and compliance requirements; ability to interpret and apply institutional policies.

• Ability to develop and analyze complex proposal budgets (multi-year, multi-PI, subawards).

• Strong project management skills, with the ability to manage multiple deadlines and priorities.

• Excellent communication and customer service skills with faculty and departmental partners.

• High attention to detail with strong documentation/recordkeeping practices.

• Proficiency with common office and administrative systems (e.g., Excel) and ability to learn new tools quickly.

Preferred Qualifications

• Experience with UCSF research administration processes and systems (e.g., RMS/RA tools, submission platforms).

• Advanced budgeting experience (cost share, IDC/F&A calculations, salary/fringe projections, carryforward).

• Familiarity with a broad range of sponsors (NIH, NSF, DoD, foundations, industry) and award types (grants, contracts, cooperative agreements).

• Experience drafting/reviewing sponsor terms and conditions and identifying compliance/risk issues.

• Subaward experience (issuance, monitoring, modifications, closeout coordination).

• Strong Excel skills (pivot tables, complex formulas) and comfort working with large/complex datasets.

• Demonstrated ability to train/mentor others and contribute to process improvement.

• Certification or progress toward certification in research administration (e.g., CRA/CPRA) or equivalent coursework/training.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20

For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Organization

TEP

Job Code and Payroll Title

005264 RSCH ADM 3 RP

Job Category

Accounting / Finance, Professional (Non-Clinical), Research and Scientific, Temporary Employment

Bargaining Unit

Research and Public Service Professionals (RP)

Employee Class

Temporary Employment

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours