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University of Illinois Chicago jobs

Medical Education Program Specialist

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Feb 27, 2026


Medical Education Program Specialist

Medical Education Program Specialist

Hiring Department: Medical Education

Location: Rockford, IL USA

Requisition ID: 1039794

FTE: 1

Work Schedule: 8am-4p

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: 3/12/26

The budgeted salary range for the position is $19.50 - $24.50/hr. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary
As a member of the Office of Medical Education & Evaluation, the person who holds this position will take primary responsibility for all clerkship, elective, sub-internship, and M3/M4 faculty assessment of student forms and communication to students, faculty, and staff as it pertains to these documents. This person will provide administrative support to data monitoring programs within the Office of Medical Education and Evaluation and collaboration with members of the Office of Student Affairs to ensure development of student portfolios is accurate and accomplished in line with deadlines for accrediting bodies and national programs. This person will maintain all records as required for accreditation purposes and collaborate with college wide departments for data sharing and analysis. This person will also maintain certification with prometric for computer based testing examinations in the CBT center for both UIC developed exams, NBME, and USMLE exams.

Duties & Responsibilities

  • Phase 2 (M3/M4) student assessment records
  • 1. Coordinates faculty grading procedures for all M3/M4 and students.
  • 2. Constructs and maintains a log of M3 & M4 student schedules and their faculty preceptors.
  • 3. Develops and generates individual faculty evaluation of student instruments and distributes them to the appropriate faculty preceptors; makes recommendations for modifications to existing forms.
  • 4. Develop and/or participate in processes for utilizing new technology to improve access for students and faculty to participate in the grading process.
  • 5. Uses good judgment in ensuring, to the degree possible, that the evaluation instruments are completed and student grades are assigned according to the protocol established with each of the academic departments.
  • 6. Makes recommendations regarding the procedures involving the processes of assigning, distributing, receiving and recording evaluation instruments.
  • 7. Uses discretion in handling sensitive and confidential information regarding student evaluations.
  • 8. Monitors and coordinates the flow of information regarding student performance from multiple faculty at multiple clinical sites.
  • 9. Communicates effectively with faculty regarding completion of student evaluation forms._x000d_ _x000d_
  • 10. Perform other duties as assigned.
  • Student Records
  • 1. Collaborates with local registrar to maintain academic records for all current students._x000d_
  • 2. Updates each student's file when grades and/or exam scores become available.
  • 3. Uploads student grades into the Oracle, Apex, or other databases and runs queries as requested; uploads student grades onto the student transcript.
  • 4. Serves as the contact person for students, faculty and staff who wish to review the academic records of all students and ascertains that access to these files is in accordance with University guidelines and the Family Educational Rights and Privacy Act of 1974 (FERPA). Answers questions regarding FERPA regulations, as requested.
  • 5. Provides information from student files for letters of recommendation, upon written request.
  • 6. Serve as a main point of contact for the Office of Education Affairs on the Chicago campus for data sharing on accreditation metrics.
  • 7. Collaborate with the Office of Student Affairs to provide files for career counseling and creation of a students residency application.
  • 8. Perform other duties as assigned.


    • Minimum Qualifications

    1. High school diploma or equivalent.
    2. Any one or combination totaling four (4) years (48 months), from the categories below:
      1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
        • 30 semester hours equals one (1) year (12 months)
        • Associate's Degree (60 semester hours) equals eighteen months (18 months)
        • 90 semester hours equals two (2) years (24 months)
        • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
      2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.


    Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

    Preferred Qualifications
    • Experience using multiple interfacing platform systems
    • Experience with educational technology or record keeping software systems
    • Experience with excel for data tracking and reports

    Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to rockfordhr@uic.edu by the position close date.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation

    Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

    To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19221?c=uic

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