Administrative Assistant (On-site)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position.The full salary range for this position is Step 1: $27.17/hr - Step 17: $38.61/hr. The hourly range the University reasonably expects to pay for this position is Step 1: $27.17/hr.

This posting will remain open until filled with initial applicant review expected to be on or around March 13, 2026.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

Remote/Hybrid eligibility: This position is fully on-site.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

The Administrative Assistant provides comprehensive administrative and operational support to the UC Merced Department of Recreation & Athletics. As a key member of a growing NCAA Division II program, the Administrative Assistant supports coaches, department leadership, student athletes, and campus partners by coordinating daily operations, managing communications, and ensuring smooth execution of departmental activities. This role contributes directly to UC Merced's mission of fostering student success, community engagement, and competitive excellence. Responsible for maintaining knowledge of and compliance with NCAA, conference, and athletic department rules and regulations related to student-athlete eligibility within the scope of assigned duties.

KEY RESPONSIBILITIES

Administrative Support

• Serve as the primary administrative contact for UC Merced Athletics, responding to inquiries from students, staff, faculty, parents, and community members.

• Manage calendars for department leadership.

• Maintain organized digital and physical filing systems in compliance with UC policies, NCAA Division II regulations, and CCAA/MPSF/WWPA conference requirements. Support onboarding processes for new staff, and volunteers, including coordination with HR and campus partners.

Business Office Support

• Working with the CAO track departmental budgets, monitor expenditures, and assist with financial reporting for sport programs and administrative units.

• Maintain inventory of office supplies, athletic equipment, and departmental materials.

• Working with the Travel and Admin Coordinator, support coaches and administrative staff with processing travel reimbursements in Concur.

• Provide procurement support to the department in coordination with Travel and Admin Coordinator

Compliance and Student-Athlete Support

• Support the Assistant Director for Student-athlete Services by supporting scheduling academic meetings, SALA appointments and other student-athlete support needs.

• Assist with maintaining records required for NCAA Division II compliance, including eligibility documentation, recruitment logs, and training certifications.

• Assist the Associate Director, Athletic Compliance in the creation and distribution of the Student- Athlete Compliance Newsletter.

• Oversee the Student-Athlete Fueling Station through stocking the space and managing inventory.

• Working with the Associate Director, Athletic Compliance track team athletic aid allocations.

• Assist with documents and processes of managing student-athlete athletic aid.

EDUCATION and REQUIREMENTS

• High school diploma and/or equivalent certification/experience/training.

• Associate degree in related field from an accredited institution (Preferred)

• Bachelor's degree in related field from an accredited institution (Preferred)

• Two or more years of administrative experience, preferably in higher education, athletics, or a related field.

CRITICAL KNOWLEDGE AND SKILLS

• Strong organizational skills with the ability to manage multiple priorities in a fast paced, evolving environment.

• Excellent written and verbal communication skills.

• Proficiency with office software (Microsoft Office) and ability to learn UC Merced systems.

• Ability to work independently, exercise sound judgment, and maintain confidentiality.

• Familiarity with UC Merced systems such as Concur, CatBuy, and other campus platforms. (Preferred)

• Experience working in a collegiate athletic department, particularly within NCAA Division II. (Preferred)

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/