Assistant Director Facilities Operations - Facilities Management Dallas

TITLE

Assistant Director, Facilities Operations - Dallas

JOB SUMMARY

Performs responsibilities related to the coordination and oversight of financial, technical systems, personnel and administrative needs for the physical facilities to support the mission of Texas Woman's University. Assures efficient facilities maintenance, repair, renovation and operation of the building and supporting infrastructures. Directs the maintenance of grounds and utility operations relating to heating, cooling, and ventilating systems for an urban campus high-rise building. Directs the search and selection of required resources, initiates energy conservation programs, and implements best-practice solutions for effective management of the operation and maintenance of the Dallas Campus. Makes recommendations to the Associate VP, Facilities Management & Construction directs for the resolution of project or operational problems and directs finalization of such. Work is performed under the supervision of the Associate Vice President of Facilities Management and Construction and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Associate VP, Facilities Management & Construction

Supervises: Technical, Administrative Support, Skilled Building Trades, and Custodial

Personnel

ESSENTIAL DUTIES - May include, but not limited to the following:

• Oversees the day-to-day management of the Facilities staff, systems physical assets, equipment, inventory and infrastructure to assure the efficient and effectual operation and maintenance of planning and improvements, to campus facilities and utility systems.

• Coordinates activities with neighbors in hospital district as required by the AVP, FMC or campus master plan.

• Oversees the maintenance and improvement of the campus grounds and horticulture to assure an environmentally sound, sustainable and aesthetically pleasing effect.

• Hires, trains, monitors, and conducts scheduled evaluations of the work performance of employees supervised.

• Serves on or chairs committees for facility upgrades and sustenance programs.

• Manages the utility, energy management system and mechanical systems throughout the campus.

• Assures the maintenance and operation of hot water tanks/boilers, cooling towers, domestic water system components, pumps, steam autoclaves, air compressors, and rotating equipment.

• Provides management oversight and serves as technical advisor to a staff responsible for operating HVAC, building, and remote equipment and/or systems related to campus service delivery. Reviews plans and specifications, bills of materials, submittals, and other documents for sound design, completeness of data, and compatibility with existing features.

• Assists in establishing and enforcing policies and procedures for preventive maintenance programs designed to minimize unwarranted failure.

• Directs inspections of HVAC equipment and building components on a periodic basis and documents maintenance records.

• Oversees the troubleshooting and analysis of rotating equipment failure, pump seal failure and balancing.

• Assists in negotiating contracts with outside contractors.

• Directs preparation of and reviews specifications, initiates cost estimates and implements project management of small to medium construction and maintenance projects following established University methods and processes.

• Establishes and maintains a safe environment for employees under charge.

• Establishes job standards for subordinate staff and effectively evaluates staff under charge. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ADDITIONAL DUTIES

• Reviews maintenance records regularly to determine repair and maintenance requirements.

• Provides recommendations for solutions to meet facilities needs of University departments and activities.

• Sets goals and objectives for accomplishing tasks in a timely fashion and establishes procedures and standards for routine service as approved by the AVP.

• Performs other duties as requested.

EDUCATION

Bachelor of Science degree in Engineering preferred. Requires Technical trades, licenses, certifications. Proficiency in written and mathematical processes.

EXPERIENCE

Minimum of ten years of progressively responsible facilities management experience. Demonstrated experience in fiscal management, technical operations, management of trades, interpersonal communications, effective human relations and conflict management.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain the security and integrity of the infrastructure.

• Knowledge of all areas of Facilities Management Services operations such as; utility systems, mechanical-HVAC equipment, CMMS database systems processes and various skilled crafts.

• Knowledge of construction procedures and bidding processes and contract administration as required by the University's adopted Policies and Procedures.

• Detailed knowledge of safety, environmental, energy, ADA, and Federal and State regulatory requirements.

• Knowledge of purchasing, personnel, accounting, and budget administration as required by the University's adopted Policies and Procedures.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.

• Ability to apply budgeting and fiscal planning techniques within financial constraints.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to demonstrate strong analytical, interpersonal, writing, and critical thinking skills.

• Ability to read, demonstrate comprehension of and work from sketches, blueprints, and specifications, and understand complex designs.

• Knowledge of management methods and ability to provide administrative guidance and provide direct training and supervision as needed.

• Ability to respond to emergency situations in a timely manner.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.