HR Specialist

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Join a dynamic HR team at Duke University's School of Medicine, where you'll play a key role in delivering specialized, high-impact support for our Human Resources Service Center (HRSC)!

Be You.

As an HR Specialist, you'll help drive exceptional service across immigration-related processes, offering expert guidance and ensuring a smooth, well-coordinated experience throughout the employment lifecycle.

This position will support departments within the School of Medicine's HRSC in its immigration services, serving as a resource, providing guidance and excellent customer service, and preparing, coordinating, and entering documentation throughout the employment process.

Work Arrangement - Remote

DEPARTMENTAL PREFERENCES

Prior visa/immigration experience preferred.

MINIMUM QUALIFICATIONS

Education/Training - Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.

Experience - Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five (5) years of related experience.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

Work Performed

Serve as a resource on routine and complex visa matters, provide guidance, assistance, and support to management, supervisors, and administrators.

• Demonstrate knowledge of internal HR information via the ability to research, comprehend, and communicate Duke Policies and regulations.
• Act as consultant and recommend best practices in accordance with established University policy.
• Maintain and build relationships with School of Medicine HR and other appropriate oces and departments in order to respond to personnel problems, issues, and special requests.
• Address, analyze, and triage all general customer inquiries - from employees to department administration and other Duke entities. Advise and assist in the handling of human resources issues and determine the appropriate actions and processing. Address questions with detail, accuracy, and completeness, via written, verbal, and electronic communication.

Provide immigration policy and human resources policy guidance to managers, supervisors and administrators by analyzing appropriate visas to utilize, based on new hire's education, experience and skills, while taking into consideration the job title and duties that they will perform.

• Act as immigration resource to Foreign Nationals, assisting and responding to questions regarding immigration regulations, required forms, Duke Processes, etc. Liaison between foreign national, Visa Services, sponsoring departments and other related entities.
• Oversee and coordinate visa process for international sta, faculty appointments, JF 27 postdocs and visiting scholars/observers. Complete web forms, obtain required documentation, review all paperwork received. Check for accuracy and compliance throughout the process behind departments and other Duke entities to ensure process meets regulatory guidelines.

Coordinate, process, and manage new hires, including I-9 verication and submission.

• Obtain and verify necessary documentation, schedule orientation, and set-up employee in Payroll Systems. Serve as a point-of-contact, interfacing with new hires to provide information and answer inquiries regarding various payroll/HR policies, employment expectations, and responsibilities.

Accurately process HR transactions in Duke's HR systems in a timely manner and in accordance with corporate deadlines, including, but not limited to, transfers, hires, terminations, rate and schedule changes, data changes, cost distributions, and position creation.

Perform other related duties incidental to the work described herein.

This is not intended to be an exhaustive list of all responsibilities and duties required in this role. The above statements describe the general nature and level of work being performed by the individual assigned to this job classification.

Choose Duke.

If you're passionate about delivering exceptional HR support and ready to make a meaningful impact, we invite you to apply and join our team!