Compensation Coordinator - Senior

Job Summary
The Senior Compensation Coordinator supports the daily administration, processing, and documentation of enterprise compensation programs by performing complex operational tasks, data validation, market data preparation, and job description activities.

Primary Objectives

• Review and process job and pay change documentation for conformance to established guidelines, policies, and practices.
• Maintain job description content and workflows.
• Participate in salary surveys and gather data from survey sources to support internal and external market analysis.
• Provide transactional, analytical, and administrative support for union and non?union compensation programs.

Duties and Responsibilities

• Review and process job requisitions, offers, Personnel Action Notices (PANs), and union rate adjustments.
• Initiate, track, and finalize job description workflows for new and revised positions.
• Review, edit, and update job descriptions in alignment with job architecture, content standards, and classification guidelines.
• Gather and evaluate market data and prepare initial market pricing recommendations.
• Maintain and update effective, efficient, and comprehensive compensation process and procedure documentation.
• Perform audits to ensure alignment with compensation program guidelines and compliance with federal, state, and local regulations.
• Prepare and submit salary survey data files within required timeframes.
• Respond to compensation-related inquiries.
• Prepare and audit documentation for mass updates, mail merges, and PANs.
• Prepare, modify, and distribute routine reports, charts, and data files.
• Assist with data preparation, validation, and system tasks related to merit and incentive compensation programs.
• Assist with configuration and testing of compensation plans and processes in HR systems.
• Assist with projects, analysis, and departmental initiatives.
• Contribute to the development and delivery of compensation-related manager training and communications.
• Maintain and communicate task lists, assignment updates, and project status information.
• Other duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent (HSED) required
• Associate degree or college-level coursework in a related field preferred

Work Experience

• 3+ years' compensation, HR operations, or directly related experience supporting high?volume transactional processing and data management required
• Experience creating or revising job descriptions preferred
• Experience submitting and utilizing private industry market data preferred

Required Knowledge, Skills and Abilities

• Demonstrated ability to process and audit transactions and data accurately and efficiently, with strong commitment to data integrity and quality.
• Knowledge and understanding of compensation processes, including job and pay action processing and salary survey participation.
• Strong written communication skills with the ability to draft, edit, and update clear and concise job description content.
• Strong attention to detail with the ability to identify discrepancies, validate information, and follow directions and procedures precisely.
• Proven ability to interpret and apply written instructions, policies, and process documentation with consistency and accuracy.
• Effective interpersonal skills with the ability to communicate findings and process requirements to HR teams, managers, and employees.
• Ability to organize and prioritize work in a fast?paced environment and meet deadlines.
• Knowledge of confidentiality practices and data privacy requirements for handling employee and organizational data.
• Intermediate-level proficiency in Microsoft Excel, Word, and Outlook.

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 10 pounds - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements
Background Checks

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: SAN RAFAEL, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: Starting rate $36.00; up to $40.00 for highly qualified candidates