Pharmacy HR Administrative Officer 3

#CA-DS

The Administrative Officer 3 serves as a department liaison to Human Resources Departments (Employee & Labor Relations, Recruitment, Compensation, Disability Management Services, Benefits, Leave of Absence, and other departments as needed) as well as to managers, supervisors, and staff on a wide array of complex and multi-dimensional staffing matters. With accountability to VP/Chief Pharmacy Officer and HR Administrator, Pharmacy Operations, the position exercises initiative and sound judgment to identify potential issues of concern and recommends and follows-up on solutions to achieve desired outcomes while partnering with management and staff to maximize departmental personnel processes between the department/division and Human Resources. Demonstrates good judgement in selecting methods and techniques for obtaining solutions. May lead or train staff as needed.

Apply By Date

3/14/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in Business Administration, Human Resources or related area, or equivalent experience or training
• Five (5) years of progressive Human Resources experience
• Excellent organizational skills to set and meet priorities
• Ability to provide guidance and coaching to hiring managers regarding the hiring process
• Ability to manage high volume workload with competing and changing priorities
• Knowledge of State and Federal employment laws as it relates to the hiring process
• Ability to prioritize and organize work, clearly communicating status to stakeholders and achieving deadlines
• Intermediate to advanced Excel skills, including formatting, Vlookups, IFs, Sumifs, and Pivot Tables
• Knowledge of basic principles of Human Resources, including recruitment and onboarding
• Knowledge of HR policies, procedures, and compliance requirements
• Ability to maintain confidentiality and data protection standards
• Ability to serve as a liaison between employees, managers, and HR
• Ability to handle sensitive or confidential information with discretion
• Ability to follow HR procedures accurately and consistently
• Ability to build rapport and maintain professional relationships
• Ability to multitask and prioritize administrative HR tasks

Preferred Qualifications

• Experience in HR support and coordination roles
• Experience in supporting recruitment, onboarding, and HR administrative processes
• Demonstrated ability to evaluate conditions of task assignments and make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in assignment and department operations
• Ability to foresee problems and develop ways of solving them with the least negative impact on the department; demonstrated ability to act independently and proactively
• Demonstrated ability to weigh all available information to arrive at a logical conclusion, displaying a readiness to make decisions
• Ability to handle multiple tasks simultaneously and complete projects on time
• Ability to work under heavy pressure and produce accurate, detailed work
• Capability to prepare and maintain fully documented project files which reflect a thorough knowledge of established policies and procedures to meet University requirements
• Ability to integrate the values of the organization: respect, honesty, integrity, compassion, fairness, innovation and stewardship of our resources
• Demonstrated commitment to customer service and excellence
• Skilled in working as part of a team; collaborating with colleagues
• Skilled in working with management to exchange ideas, information and opinions as to formulate policies and programs and/or to arrive jointly at decisions, conclusions or solutions
• Ability to respond to project and emergency situations
• Strong knowledge of HR policies, labor laws, and compliance requirements

Key Responsibilities

• 70% - Pharmacy Operations HR Coordination and Consultation Support
• 30% - HR Administrative Liaison

Department Overview

UC Davis Health is a nationally recognized leader in the provision of high-quality, patient-centered care, based in the Greater Sacramento area of Northern California. UC Davis Health has a Comprehensive Cancer Center, internationally recognized MIND Institute, and a nationally ranked pediatric hospital. The UC Davis acute care hospital has 646 beds and an ambulatory care service area spanning north to the Oregon border, east to Nevada, and down the Central Valley to Fresno, California, covering 65,000 square miles across 33 counties.

The Department of Pharmacy is a dynamic, integral, and critical part of patient care provided by UC Davis Health. As a department of greater than 600 professional, technical, and administrative support personnel, we focus on providing patient-centered medication management that optimizes outcomes through practice, education, research, and leadership through the continuum of care. We also have the largest pharmacy residency program in the country with 46 total residents in 13 different programs.

The Department of Pharmacy offers comprehensive pharmaceutical services (unit dose, IV admixtures, clinical services, infusion pumps, and teaching) throughout the health system complex 24 hours a day, 7 days a week. The pharmacy services encompass inpatient pharmacy services as well as an expansive footprint in the ambulatory care space where we have clinical pharmacists embedded within our clinics and specialty care locations. Our operational teams support the health system enterprise with three inpatient pharmacies, five outpatient pharmacies, two infusion pharmacies, a home infusion service line, and the full complement of pharmacy purchasing, stores, and distribution.

Department Specific Job Scope

The Administrative Officer 3 reports directly to the Pharmacy HR Administrator to support all HR transactional actions from initial recruitment requests to internal and external hires onboarding. Ensures recruitment documentation is complete and compliant, maintains accurate recruitment records and files, updates HR systems with hiring data, and prepares basic recruitment metrics (time-to-hire, offer acceptance, source tracking).

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: 161
• UC Job Title: ADMIN OFCR 3 CX
• UC Job Code: 004800
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Full-Time, 8 hours
• Location: Sherman Way Building (HSP056)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks