Legal Administrative Assistant

Legal Administrative Assistant – Medical Malpractice (Wilmington, DE) 
Our Medical Malpractice Practice Group is seeking a highly organized and detail-oriented Legal Administrative Assistant to support attorneys through client intake, pre-suit investigation, and case preparation. This role is essential to keeping cases moving efficiently and ensuring critical deadlines are met.

Key Responsibilities 
Client Intake & Lead Management 
Process new client sign-ups, including conflict checks and retainer agreements 
Track and follow up on unsigned retainers and coordinate execution 
Distribute executed retainers to accounting and maintain proper electronic filing 
Send welcome correspondence to new clients

 Pre-Suit Investigation & Records Coordination 
Prepare and send medical authorizations and request medical records from 
providers 
Request and track estate documents or death certificates when applicable 
Proactively follow up with clients and providers to ensure timely receipt of records 
Organize, scan, and maintain medical records within File Vine 
Create and maintain document trackers for records, bills, and case materials 
OCR and Bates stamp records in preparation for medical review 
Update case phases and notify the team when files are ready for attorney review

Case Management & Deadlines 
Calendar and monitor statute of limitations deadlines, including advance 
reminders 
Calendar hearings, expert meetings, depositions, and trial dates 
Maintain accurate and up-to-date case files and communication logs in File Vine 
Prepare binders as needed for attorney review 
Identify and document client communication preferences to ensure timely case 
progression

Financial & Administrative Support 
Process vendor and expert payments and prepare related correspondence 
Maintain referral tracking reports 
Manage department credit card transactions 
Assist with administrative marketing initiatives 
Review and distribute department mail 
Collaborate with internal Marketing Department as needed

Qualifications 
Prior legal administrative experience required; medical malpractice or litigation 
experience preferred 
Strong organizational skills with exceptional attention to detail 
Ability to manage multiple deadlines and follow-up tasks 
Experience with File Vine or similar case management systems preferred 
Professional written and verbal communication skills 
Proficiency in Microsoft Office

Why Join Us?
Competitive salary and benefits package
Opportunity to work with dynamic, supportive, and experienced legal teams
Exposure to substantive cases and contribute to meaningful outcomes with the 
opportunity to make a significant impact.

At Morris James LLP, we foster a collaborative and inclusive environment where motivated professionals are empowered to excel and advance in their careers. We value teamwork, independent initiative, and professional development. If you thrive in a supportive team setting, are motivated to work autonomously, and demonstrate initiative and responsiveness, you may be a great fit for this position.

If you are someone who is proactive, thorough, and comfortable managing high-volume records and deadlines in a collaborative legal environment, we encourage you to apply.

How to Apply:  
Please submit your resume and cover letter to careers@morrisjames.com

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