New

Facilities Purchasing Supervisor

North Carolina State University

$65,000 - $69,000

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Mar 10, 2026

Posting Information

Posting Number	PG194512EP
Internal Recruitment	No
Working Title	Facilities Purchasing Supervisor
Anticipated Hiring Range	$65,000 - $69,000
Work Schedule	M-F 8 am - 5 pm
Job Location	Raleigh, NC
Department	Budget and Accounting
About the Department	The NC State University Facilities Division is home to nearly 900 professionals who plan , build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: Design & Construction Business Operations Campus Operations and Maintenance Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer!
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Facilities Purchasing Supervisor plays a vital role in keeping NC State University's campus running smoothly. This position leads and coordinates procurement activities that support the maintenance, repair, and operational needs of the Facilities Division-helping ensure that university property is well cared for and public funds are used responsibly. In this role, you'll combine leadership, problem-solving, and procurement expertise to guide a dedicated team, support a large and diverse customer base, and navigate state and university purchasing requirements. If you enjoy building efficient processes, mentoring others, and making a visible impact on a dynamic campus environment, this is an exciting opportunity to grow your career while serving a mission that matters. *Key responsibilities and duties include but are not limited to:* Supervise, schedule, and support Facilities Purchasing staff, including full-time and temporary employees, to ensure consistent and high-quality procurement services. Provide day-to-day leadership, coaching, and performance oversight to promote accountability, collaboration, and professional growth. Ensure continuity of purchasing operations by serving as a backup for team members and addressing workflow needs as they arise. Oversee the processing of more than 10,000 purchase transactions annually to support the operational needs of the Facilities Division. Manage the full lifecycle of purchase orders from requisition through receipt and closeout within financial and procurement systems. Enforce compliance with North Carolina State purchasing laws, university regulations, and Facilities Division procedures. Review, validate, and administer non-capital and non-informal contract purchase orders to ensure accuracy and fiscal responsibility. Maintain complete and compliant procurement documentation to support audits and state appropriation requirements. Advise Facilities Division staff on appropriate purchasing methods, required documentation, and internal approval processes. Support strategic sourcing efforts to secure best value in cost, quality, and availability of goods and services. Serve as a primary point of contact between vendors, internal customers, and University Procurement to resolve purchasing and contractual issues. Collaborate with Facilities Accounting, the Asset Management (AiM) team, and the Facilities Warehouse to align procurement activities with divisional priorities. Monitor purchasing activity to ensure the university's financial position is accurately reflected in procurement and financial systems. Identify opportunities to improve procurement efficiency, strengthen internal processes, and achieve both immediate and long-term cost savings.
Other Responsibilities	Coordinating with Facilities Business Systems and supporting end users to allocate purchases to an appropriate work order that matches the purpose and funding source intent Ensuring appropriate project IDs are used for every purchase to ensure correct cost recovery. Serving as a facilitator between end users, University Procurement, and vendors to ensure all parties' needs are met, and procurement regulations are satisfied Attending training and meetings; coordinating/leading Facilities purchasing training for new and promoted employees in the Facilities Workorder and Financial systems. Other duties as assigned.

Qualifications

Minimum Education and Experience	Bachelor's degree; or Associate's degree and two years of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Ability to coordinate highvolume procurement workflows, manage purchase order lifecycles, and maintain accurate financial and operational records across a large service environment. Ability to change priorities quickly and complete all projects timely and accurately Ability to communicate clearly and effectively to a range of audiences Supervisory training and/or experience
Preferred Qualifications	Knowledge of NCSU purchasing policies and regulations Knowledge of Facilities Division purchasing policies and procedures Knowledge of State Term Contracts, National Consortium Contracts and NC State University Convenience Contracts Experience with AiM and PeopleSoft's purchasing functions
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	03/10/2026
Anticipated Close Date	03/24/2026, if posting is still active, we are accepting and reviewing applications
Special Instructions to Applicants	Please include a resume, and optional cover letter and contact information for at least three professional references.

Position Details

Position Number	00050708
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	447030 - Budget and Accounting
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.