New

AP & Payroll Analyst

Vaco
$60,000.00 - $65,000.00 / yr
401(k), retirement plan
United States, Florida, Jacksonville
Mar 11, 2026
Vaco has an immediate opportunity for an AP & Payroll Analyst in Jacksonville, Florida. This is a direct hire role that sits fully onsite. Position Overview The AP & Payroll Analyst supports the organization's financial operations by managing vendor payment activities, administering employee payroll, and performing routine cash reconciliations. This position is responsible for ensuring invoices are processed efficiently, payroll is completed accurately, and financial transactions are properly recorded and reconciled. The individual in this role will regularly analyze payment and cash activity to help maintain accurate financial records, support internal controls, and provide visibility into cash usage. Success in this role requires strong attention to detail, advanced spreadsheet capabilities, and the ability to work efficiently in a deadline-driven, high-volume environment. Core Responsibilities Payroll Administration Process weekly payroll for employees, verifying time reporting, benefit deductions, and applicable tax withholdings. Review and reconcile payroll-related accounts including retirement contributions, benefit deductions, and wage garnishments. Ensure payroll activities comply with federal and state labor regulations. Assist with preparation and distribution of year-end payroll documentation such as W-2 forms. Cash Management & Reconciliation Perform routine bank reconciliations, verifying that ACH payments, wires, checks, and other transactions are properly recorded. Assist with month-end accounting processes, including reconciling sub-ledgers to the general ledger. Monitor accounts payable data and cash activity to help forecast cash needs and identify opportunities for improved financial efficiency. Accounts Payable Operations Process and review vendor invoices in a high-volume environment, ensuring proper coding to the general ledger and appropriate cost centers. Prepare and distribute vendor payments through various methods including electronic transfers, wire payments, and checks. Maintain vendor records and supporting documentation such as W-9 forms and payment terms. Review vendor statements and address discrepancies or payment issues as they arise. Qualifications Bachelor's degree in Accounting, Finance, or a related field, or equivalent hands-on accounting experience. Prior experience within the legal industry is beneficial but not required. Working knowledge of accounting practices, compliance standards, and financial controls. Strong numerical aptitude and analytical skills. Proficiency with Microsoft Office applications, particularly Excel and spreadsheet-based financial analysis. Ability to work with accounting systems and quickly adapt to new software platforms. High level of accuracy, organization, and confidentiality when handling financial data. Strong communication skills with the ability to collaborate effectively with internal teams and external contacts. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.