New

Subcontracts Administrator

Koch Business Solutions, LP
life insurance, parental leave
United States, Arizona, Scottsdale
Mar 11, 2026
Your Job DEPCOM Power is seeking a Subcontracts Administrator. In this role, you will provide high-reliability administrative support across Subcontracts workflows, ensuring accurate processing, disciplined compliance tracking, and smooth coordination with Project Delivery. You'll support critical financial, invoice, and system-based processes that keep our projects moving efficiently and predictably. Our Team You'll join DEPCOM Power's Subcontracts Operations support team-serving as a key partner to project managers, contract managers, and financial workflow owners. This group works across Textura, Vista, Procore, and compliance systems to keep documentation, approvals, and subcontractor elements running accurately and on time. What You Will Do Provide consistent, accurate processing for invoicing support, Textura administration, and financial workflow tasks. Maintain strong systems fluency across Textura, Vista, and Procore; troubleshoot issues and guide others on correct workflow execution. Monitor and track all compliance items, including BEK SCMGMT and non-BEK compliance lanes, ensuring nothing falls through the cracks. Lead final closeout compliance verification including IRA documentation, certificates of insurance (COI), waivers, and lien releases. Manage a high-volume service queue with quick turnaround times, clear communication, and proactive status updates to stakeholders. Maintain documentation accuracy, ensuring paperwork, routing, and artifacts consistently reflect project reality. Support predictable payment and reporting cycles by ensuring timely, disciplined administrative execution. Who You Are (Basic Qualifications) Experience supporting administrative, financial, or project-based workflows. Ability to learn, navigate, and troubleshoot digital workflow systems (e.g., Textura, Vista, Procore or similar tools). Strong attention to detail with a consistent, reliable approach to tracking and documenting required items. Demonstrated responsiveness and service orientation in a support-heavy environment. Ability to manage multiple priorities while maintaining accuracy. What Will Put You Ahead Previous experience working inside EPC, construction, or energy project delivery environments. Advanced familiarity with Textura payment workflows or Vista/Procore administration. Experience supporting compliance functions or document control. Background in subcontract payments, lien waivers, or financial documentation At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here. Who We Are As a Koch Engineered Solutions company, DEPCOM Power is a leading energy solutions partner for the utility solar and broader energy industries, providing project development support, engineering, procurement and construction, energy storage, repowering and operations and maintenance services. Our highly skilled team of conventional and renewable power industry experts work to deliver the lowest cost of energy and the highest rate of return. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu). #LI-MW1