Procurement Administrator

Taxable Entity

ALCYON TECHNICAL SERVICES JV

Job Title

Procurement Administrator

Location

OH Brookpark TIALS L293 - Cleveland, OH 44135 US (Primary)

Category

Transportation Distribution and Logistics

Job Type

Full-time

Typical Pay/Range

$76,440 TO $89,440 Annually

Education

High School Diploma or GED

Travel

None

Security Clearance Required:
None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The Procurement Administrator supports the Technical Information, Administrative, and Logistics Services (TIALS) Contract, at NASA Glenn Research Center in Cleveland, OH.

Responsible for coordinating, executing, and monitoring procurement, invoicing, and government property administration activities in support of Alcyon Technical Services (JV), LLC (ATS) under the TIALS 2 contract. This position ensures timely, costeffective, and compliant acquisition of goods and services while maintaining accurate financial, property, and procurement records. The role interacts frequently with internal stakeholders, vendors, and NASA representatives to support operational needs, financial reconciliation, reporting requirements, and contract compliance.

* Assess current and projected company needs, including environmentally preferred (green) purchases, and coordinate requirements with requesting departments.

* Prepare purchase orders based on approved purchase requests submitted by Technical Representatives and management.

* Place orders with vendors in accordance with Alcyon Technical Services (JV), LLC (ATS) terms and conditions.

* Review all vendor invoices for completeness, accuracy, proper approvals, correct project numbers, and appropriate account codes.

* Process vendor invoices for payment, including recording them in the CostPoint Procurement System.

* Confirm cash discount opportunities and validate payment terms.

* Reconcile and process corporate credit card statements in Concur.

* Prepare and remit State of Ohio sales and use tax payments.

* Respond to vendor inquiries in a timely and professional manner.

* Reconcile vendor statements, investigate discrepancies, and resolve issues.

* Process monthly journal entries for merchant account (GSA) payments and cash receipts; monitor monthly activity and reconcile variances.

* Prepare and analyze Other Direct Cost (ODC) reports; participate in monthly ODC forecasting meetings and annual budget planning sessions.

* Generate the monthly ODC report required for the NASA 533 cost report deliverable.

* Conduct market surveys to determine the availability of services needed to support Technical Information, Administrative, and Logistics Services 2 (TIALS2) customers.

* Maintain the TIALS2 checkbook and related tracking documents.

* Prepare Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Invitations for Bids (IFBs).

* Review and evaluate bid submissions using cost analysis methods to ensure compliance with established criteria.

* Establish new vendor accounts and coordinate credit setup.

* Match receiving reports and vendor invoices to purchase orders and route for payment.

* Administer Laundry and Clean Room Services contracts.

* Prepare travel advances, review travel documentation for accuracy, route for approval, and audit employee expense reports.

* Obtain Contracting Officer approval for instrumentation purchases and prepare DD Form 1149 for property transfer to NASA upon receipt.

* Ensure all property acquired under the TIALS2 contract is tagged in accordance with NASA property management requirements.

* Prepare monthly Governmentowned contractoracquired property reports for the Industrial Property Office (IPO).

* Prepare the FedEx Government Discount contract form and submit it to the Contracting Officer for approval.

* Record designated green purchases in the NASA Environmental Tracking System (NETS).

* Perform additional duties as assigned, including meeting support and participation in special projects.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education: High School Diploma; Associate Degree in Accounting, Business or related field preferred. [In lieu of a degree, two years of experience may be substituted for each year of formal education]

Experience: 1 - 2 years Procurement Experience

Preferred Skills and Qualifications

Skills:Excellent communication and organizational skills; self-starter; strong time management skills; attention to detail Proficiency in Microsoft Office (i.e., Outlook, Excel, Word, PowerPoint) Experience in large ERP systems (e.g. Costpoint) preferred

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.