Pharmacy Buyer-R

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Date Posted:

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Shift Length:

Hours Per Week:

Union Contract:

Weekend Rotation:

Job Summary:

Key Position Details:

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day/evening shifts
• Occasional weekends
• The positions is related to Central Warehousing Purchasing and Distribution
  

Job Description:

Responsible for the procurement, distribution, and inventory management of pharmaceuticals and pharmacy supplies to meet budgeting requirements and departmental standards for quality and efficacy. Manages relationship with suppliers, vendors, and internal customers to ensure adequate stock is kept. Audits and escalates issue regarding shortage, backorders, and necessary replacements.

Principle Responsibilities

• Sources pharmaceuticals & supplies.
  • Develops expert-level understanding of pharmaceuticals /supplies, sources, supplier performance, potential lead times or shipping disruptions.
  • Oversees purchasing to maintain adequate stock levels while minimizing inventory.
  • Educates requisitioners to maximize use of formulary items
  • Provides product knowledge/expertise to support resolution of backorder situations and optimal substitute product and vendor source.
  • Communicates to customers drug shortage information and when available alternative products.
• Orders placement, confirmation, and expediting.
  • Placement and oversight of orders, including rush requisitions.
  • Reviews all order confirmations, communicates any fulfillment issues to requisitioner, identifies and resolves pricing inconsistencies.
  • Receives orders, verifies invoices, distributes order, and approves payment.
• Special orders, blanket or standing POs, and new vendor or customer set-up.
  • Processes orders ensuring proper documentation to support Accounts Payable(AP) check requests.
  • Identifies new orders that require credit application and/or unique order forms, submits required information and follows-up with AP to establish new vendor records.
  • Supports customers' needs for unique product procurement.
  • Sets up new customer accounts and test order, delivery and invoice processes.
• Pharmaceutical wholesaler relationship management and supplier performance management.
  • Reviews and analyzes purchasing and expense data.
  • Develops and maintains relationships with drug wholesaler.
  • Trains back up buyer and other staff on pharmaceutical wholesaler ordering systems.
  • Identifies supplier performance concerns and implement measures to address.
  • Actively participates in multi-departments improvement/problem-solving initiatives when supplier performance jeopardizes patient care and/or site-based departmental operations.
  • Contacts supplier for documentation of order receipt, track-down internal routing discrepancies, or determine if loss should be taken and item reordered.
• Billing, price management, other invoice issues.
  • Provides support and management for pharmaceutical and supplies costs, prices, billing and revenue.
  • Addresses pricing and billing discrepancies when requested.
  • Reconciles credit to returns, pricing errors, product set-up problems and take corrective action.
  • Reviews and analyzes pharmaceutical and supplies purchasing and expense data reports.
  • Summarizes and escalates key issues with purchasing and expense data.
  • Responds to requests for pharmaceutical and supplies purchasing and expense data for specific departments.
• Pharmacy purchasing support.
  • Manages narcotic inventory and DEA reporting, manage return/destruction of outdated/ drugs, recalls, product defect reporting, track and apply for failure to supply rebates, hazardous waste management, specialty product management.
  • Processes charges to outside of pharmacy departments or product redistributions with cost transfers to internal departments.
  • Manages requests and needs for patient and employee safety.
  • Responds, manages and provides analysis for regulatory and government requests.
  • May prepare pharmacist and pharmacy technician schedules.
  • May perform pharmacy technician duties.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• Working knowledge of pharmacy wholesaler purchasing software systems
• Understanding of supply chain concepts and principles

Preferred Qualifications

• High school diploma or GED
• Bachelor's degree in Pharmacy, Supply Chain, Business or other related field
• 2+ years of pharmaceutical or supply purchasing

Licenses/Certifications

• Registered Pharmacy Technician - MN Board of Pharmacy required upon hire
• Certified Pharmacy Technician - Pharmacy Technician Certification Board required within 180 Days

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental

• PTO/Time Away

• Retirement Savings Plans

• Life Insurance

• Short-term/Long-term Disability

• Voluntary Benefits (vision, legal, critical illness)

• Tuition Reimbursement or Continuing Medical Education as applicable

• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.