Administrative Assistant IV

Position Summary: To provide administrative support to members of the Immunology department. Process organizational and administrative routine tasks for the Immunology department.

Background & Context: The organization is looking for high-level administrative support within a specialized scientific department to manage complex scheduling and departmental logistics.

Key Responsibilities:

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  Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.

  
  
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  Meetings/travel activities - Assist in organization of appointments, invitations, room bookings, catering, document preparation; minute taking, meeting follow up.

  
  
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  Organizing business trips (travel and accommodation) and travel expense claims, as necessary.

  
  
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  Processing post/mail - Management of incoming and outgoing post for the department.

  
  
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  Budget - Supports the Immunology team in all administrative matters related to budget control - Creating Purchase Request Orders and reporting goods reception - Review/approval of invoices and documentation.

  
  
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  Uses advanced software skills to perform work assigned.

  
  

Qualification & Experience:

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  High School diploma or equivalent. Some college preferred.

  
  
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  5+ years previous admin experience or equivalent.

  
  
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  Operates with little instruction and minimal supervision.

  
  
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  Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook

  
  
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  Effective communication -written and verbal.

  
  
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  Planning and organization

  
  
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  Time management/prioritizing