Project Coordinator to Associate Project Manager - (Intermediate to Senior Professional)

Job Summary:

Intermediate Professional:

Project Coordinators support the planning, coordination, and tracking of departmental projects to ensure milestones, deliverables, and documentation are managed effectively. They assist with departmental projects and operations, supporting the development of project management tools and documentation, monitoring progress, maintaining timelines, and preparing materials to help keep stakeholders informed throughout the project lifecycle. Work is performed in alignment with the department's vision and goals across its mission areas of Education/Training, Research, Clinical Care, and Outreach/Advocacy.

Project Coordinators provide operational and administrative support to Associate Project Managers and Project Managers. This role contributes to successful project execution and operational efficiency through strong organization, follow-through, and communication. They maintain project documentation systems, track action items, coordinate cross-functional meetings, and compile reporting materials. The position manages smaller initiatives independently; work for larger initiatives is performed under guidance, with increasing autonomy based on demonstrated competence.

This position supports projects aligned with established project management best practices and methodologies, including waterfall, agile, and hybrid. They will serve on cross-functional project teams that execute strategic objectives, key initiatives, or operational goals. The overarching goal for the Project Coordinator is to aid the department in improving the effectiveness and efficiency of services delivered via transparent project execution. This position reports to the PMO Lead and is exempt from the State of Colorado Classified Staff system.

Senior Professional:

Associate Project Managers are responsible for independently leading departmental projects to ensure they are completed on time, within scope, and within budget. They develop project plans, coordinate resources, monitor progress, analyze performance data, and maintain consistent stakeholder communication throughout the project's life. Associate Project Managers are utilized on a wide variety of projects, ranging in size. Depending on size and complexity, they may be responsible for a single project or multiple projects. All work is conducted in alignment with the department's strategic vision and goals across the mission areas of Education/Training, Research, Clinical Care, and Outreach/Advocacy.

Associate Project Managers are accountable for the full lifecycle management of low-to-moderate complexity initiatives. They exercise discretion, analytical judgment, and independence in defining scope, identifying risks, synthesizing financial and operational data, and recommending solutions. Their work is performed with general direction from PMO Leadership, with increasing autonomy based on demonstrated competence.

This position is responsible for managing projects in alignment with Project Management best practices and methodologies, including waterfall, agile, and hybrid. They will lead and/or serve on cross-functional project teams that execute strategic objectives, key initiatives, or operational goals. The overarching goal for the Associate Project Manager is to aid the department in improving the effectiveness and efficiency of services delivered via transparent project execution. This position reports to the PMO Lead and is exempt from the State of Colorado Classified Staff system.

Key Responsibilities:

Intermediate Professional:

Project Coordination and Execution Support

• Assist in developing and maintaining project plans, timelines, milestone trackers, etc.

• Work with teams, leaders, and upper-level project managers throughout the Department of Psychiatry, its five divisions, and partner institutions to support the development of project management documentation and tools, including detailed project plans.

• Actively support logistics for project implementation, including stakeholder communications and task coordination.

• Monitor progress against timelines and proactively follow up with team members regarding deliverables.

• Identify potential risks and escalate them to the Program Director as appropriate.

• Compile project status updates and reporting materials.

• Update dashboards and tracking systems to ensure timely and accurate reporting.

• Support data collection and organization of financial, operational, clinical, and quality metrics.

• Maintain project documentation organization and ensure accurate version control.

• Coordinate meetings, including scheduling, preparing agendas, documenting meeting notes, and tracking action items.

Administrative and Operational Support

• Maintain shared project management tools and tracking systems.

• Support documentation and refinement of departmental project management processes and templates.

• Assist with project intake tracking and documentation.

• Provide logistical support for change management activities.

Senior Professional:

Project Leadership and Delivery

• The position will involve initiating, planning, executing, monitoring, and controlling projects. This includes:

• Work with teams, leaders, and upper-level project managers throughout the Department of Psychiatry, its five divisions, and partner institutions to create well-thought-out project management documentation and tools, including detailed project plans.

• Lead teams through the execution of project plans, resulting in the successful delivery of project outcomes on time and within budget.

• Report outcomes and quality measures, developing effective communication structures to keep all project teams and the Department informed of progress, and publicly celebrating successes.

• Identify and disseminate data as necessary to inform the projects. This may include financial data, behavioral health billing and collection data, clinical data such as clinical outcomes, and quality data.

• Create business intelligence tools and systems as needed to report on key metrics. Gather critical information from meetings with various stakeholders and produce useful reports and recommendations.

Administrative and Strategic Support

This position will be administrative and strategic. This includes:

• Identify opportunities for improving and standardizing project management processes across the Department; support and/or lead the implementation and change management efforts necessary to continuously improve project management practices.

• Contribute to the development of project management governance structures, templates, and reporting systems.

• Cultivate relationships with colleagues, including Directors and Executive teams-across divisions and institutions, and work collaboratively and transparently to assist those teams in developing and prioritizing projects.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Psychiatry is a diverse department with several divisions that run education programs for medical students, clinical and specialty programs for the Denver community, and research into innovative treatments for a variety of behavioral and mental health conditions. In the department, we serve and study people from childhood to old age. This role will interact with all areas of the department and support the many exciting programs in behavioral and mental health.

The Project Management Office resides within the Strategy Core. The Strategy Team assists with project management, business intelligence, operational data collection and reporting, and strategic initiatives, consistently and efficiently using documented guidelines and standard processes.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks and programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Professional:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• 1+ year of diverse and progressively responsible experience with sponsored project coordination, management, or administration.

Senior Professional:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• 2+ years of extensive, diverse, and progressively responsible experience with sponsored project coordination, management, or administration.

  • A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

  • An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Intermediate Professional:

• Experience in utilizing project management tools such as Microsoft Project, JIRA, Basecamp, Smartsheet, etc.

• Direct responsibility for sponsored project coordination, management, or administration.

• Experience working in diverse settings, preferably in healthcare, academic medicine, or higher education.

Senior Professional:

• Experience in utilizing project management tools such as Microsoft Project, JIRA, Basecamp, Smartsheet, etc.

• Direct responsibility for sponsored project coordination, management, or administration

• PMP, CAPM, or equivalent comprehensive project management certification recognized by the PMO leadership. In lieu of a certification, be willing to acquire certification within 24 months of hire date.

• Experience working in diverse settings, preferably in healthcare, academic medicine, or higher education

Competencies: Knowledge, Skills, and Abilities (KSAs)

• Highly self-motivated, persistent, and resourceful.

• Proactively identify needs and act to address them.

• Demonstrated ability to multitask with patience and composure.

• A proven track record of forming collaborative and effective working relationships with individuals from across multiple teams/departments and from many different disciplines.

• Effective professional communication and presentation skills (both verbal and written).

• Knowledge, experience, and ability to manage complex information.

• Critical thinking and problem-solving skills.

• Strong planning and organizational skills.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Conditions of Employment:

• Must be able to work in person 3 days per week at the CU-Anschutz Medical Campus.

Please be advised that this position is not eligible for visa sponsorship now or in the future.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences related to the listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Samantha Martin , Samantha.2.martin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continue until the position is filled. For best consideration, apply by 04/10/2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• INTERMEDIATE PROFESSIONAL: $52,773 - $67,127

• SENIOR PROFESSIONAL: $57,052 - $72,570

The above salary range (or hiring range) represents the University's good-faith, reasonable estimate of the possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To help achieve that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.