Executive & Communications Specialist

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI's Department of Family Medicine is the academic home to faculty, residents and staff who have a passion for patient care, medical education, scholarship, and community health. Our mission, as a department of the UCI School of Medicine, is to Discover, Teach, Heal and Serve. We are committed to delivering exemplary clinical care, teaching health professionals, and conducting scholarship. Our family physicians value collaboration within the university, the health sciences, and the community.

The Executive & Communications Specialist for the Department of Family Medicine oversees daily and long-range activities and projects for the Department Chair, Division Chief of Geriatrics, and Department Administrator.

The incumbent is responsible for various duties including executive support for department leadership, development of department communications, and serves as a project manager on various initiatives.

Incumbent will use independent judgement and have a high level of organizational skills as this position is under general supervision. This position handles sensitive and confidential executive level correspondence, including, but not limited to, patient care, department management, research, and recruitment.

The applicant must possess solid communication and interpersonal skills to communicate effectively verbally and in writing and have a keen awareness of organizational politics, tact, and diplomacy.

Incumbent will serve as the public relations contact for all department matters and represent the department at various meetings. Incumbent will manage all community outreach efforts and will engage in various community projects to build external relationships.

The Executive & Communications Specialist will provide executive level support to the Chair, Chief, and Department Administrator, including purchasing, reimbursement, and travel arrangements. The incumbent will also be responsible for the department newsletter, website, and social media. This position works closely with Advancement on fundraising campaigns for the department. The incumbent must demonstrate good judgement in selecting methods and techniques for obtaining solutions.

Required:

• Knowledge of common organization- or research-specific and other computer application programs.
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to use discretion and maintain all confidentiality.
• Analytical / problem-solving skills.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Ability to multi-task with demanding timeframes.
• Strong policy analysis techniques.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, and website design.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Strong skills in short-term planning analysis, problem-solving, and customer service.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 5 years of relevant work experience.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.