Administrative Assistant (Development) - Dallas Regional Office

Dominium is helping tackle the affordable housing crisis - and we're looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents daily to create a strong sense of community and connectivity.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

POSITION SUMMARY:

The Administrative Assistant supports the Development team by providing comprehensive administrative assistance, coordinating scheduling and travel, managing documentation, and ensuring efficient daily operations. This role serves as a key communication and organizational hub for the department, helping streamline processes, maintain accurate records, and facilitate collaboration across internal teams and external partners. The Administrative Assistant ensures a high level of professionalism, confidentiality, and reliability while contributing to the overall effectiveness and success of the department.

ESSENTIAL FUNCTIONS:

1. Provides general administrative support to the Development team, including project assistance, to ensure the department operates efficiently and effectively.
2. Assists with the planning, preparation, and coordination of meetings, including preparing agendas, assembling materials, taking notes, and distributing follow-up items as needed.
3. Maintains organized department records and files, including managing correspondence, ensuring proper document storage, and supporting overall recordkeeping needs.
4. Coordinates the preparation and routing of signature pages and other documents requiring approvals.
5. Manages and maintains calendars for team members, including scheduling meetings and resolving scheduling conflicts.
6. Coordinates complex scheduling across internal teams and external partners to support project and departmental needs.
7. Arranges and manages travel logistics for team members, including booking flights, hotels, and ground transportation.
8. Processes and codes credit card expenses, invoices, and check requests in accordance with company policies, ensuring timely submission of all materials.
9. Coordinates conference and event logistics, including registrations, travel arrangements, and preparation of materials.
10. Demonstrates strong organizational and communication skills to support the Development team and ensure accuracy and efficiency in task completion.
11. Communicates clearly and professionally with internal and external stakeholders, both verbally and in writing, in English.
12. Ensures a high level of confidentiality when handling sensitive or proprietary information.
13. Maintains timely and regular inoffice attendance and demonstrates reliability in supporting the administrative needs of the department.
14. Other duties assigned by supervisor.

QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• Associate's degree in Business or a related field, or an equivalent combination of education and experience.
• One (1) year of administrative experience required; one (1) year of scheduling experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and communication skills, including facilitation and presentation abilities.
• Ability to manage multiple priorities and meet deadlines in a fastpaced environment.

About Us: Dominium is a purpose-driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium's values - EDGE: Entrepreneurial Innovation, Developing People, Growth Mindset and Execution - guide us in fulfilling our Purpose: to provide quality, affordable housing that builds Enduring Value for our residents, employees, communities and financial partners. We believe housing provides dignity, and our work has a positive, lasting impact on the lives of individuals and families - often for generations. Our properties last for decades, leaving a lasting impact in the communities where they are located.

We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance. We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts. We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program. Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.

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