New

Administrative Assistant

MIT Lincoln Laboratory
tuition reimbursement, 401(k)
United States, Massachusetts, Lexington
244 Wood Street (Show on map)
Mar 14, 2026
Select how often (in days) to receive an alert: JOIN OUR TALENT NETWORK Administrative Assistant Apply now Date: Mar 13, 2026 Location: Lexington, MA, US Company: MIT Lincoln Laboratory The Biotechnology and Human Systems Division seeks to improve human conditions on many fronts. The technology and systems developed enhance disaster response capabilities, advance defenses against biological and chemical threats, and improve the health and performance of the nation's service members and civilians. The division's groups work collaboratively in cross-divisional teams supporting a wide range of projects. Special emphasis is placed on the integration of design and analysis capabilities to support the rapid prototyping of hardware systems. Job Description Division 2 Administrative Assistant VI The Biotechnology and Human Systems Division is looking for an enthusiastic, professional, and team-oriented Administrative Assistant to help drive the success of our organization. Division 2 Administrative Assistant VI provides flexible, high-quality administrative support across multiple groups and within the Division office. This role is designed to ensure continuity of operations during staff absences, peak workload periods, and special projects. The administrative assistant VI must quickly adapt to different team environments, leadership styles, and administrative needs while maintaining professionalism, discretion, and operational efficiency. This position reports to Division Leadership and may be assigned to groups based on operational needs. Assignments may be short-term (days/weeks) or extended (several months). Office Coverage Provide front-line administrative coverage for division or group offices as assigned, responsibilities include: Manage calendars, schedule meetings, and coordinate meeting logistics Arrange travel, process reimbursements, and submit expense reports Process purchase requests and track orders Serve as a professional point of contact for internal and external stakeholders Assist with onboarding and training of new administrative assistants as assigned Handle sensitive information with discretion and confidentiality Communicate clearly across varying technical and administrative audiences Rapidly onboard and adapt to different group workflows and systems Maintain continuity of processes and documentation during transitions Division Office Support Serve as backup for the Division Administrative Assistant assisting with office operations including: Coordinate complex calendars, anticipate scheduling needs, and manage evolving priorities with confidence and precision Coordinate travel, manage sensitive information and security clearances, and contribute to the success of security audits Support visitor processing and access coordination Assist with division-level events including strategic reviews, seminars, offsite meetings, and workshops Serve as space point-of-contact for the Division overseeing office moves, relocations, utilization, and system updates Support special projects as assigned (ex. Division Newsletter, Sharepoint site administration, document management) The hours for this position are generally 8:30am - 5:00pm with an onsite requirement Monday through Thursday. Fridays may be flexible based on demands of the role. Requirements High School diploma, post high school education preferred At least 5 years of directly related administrative experience Post high-school education will count toward experience Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Zoom Experience with tools like SAP/SRM, SuccessFactors, and Concur is desired. Familiarity with Confluence, Sharepoint Online, generative AI tools (ChatGPT and CoPilot) is a plus Ability to work independently, cooperatively, and effectively in a team environment Ability to perform administrative tasks in a dynamic environment, managing multiple assignments and prioritizing workflow with minimal supervision Excellent written and oral communication skills are essential Some familiarity with DoD requirements highly desirable Hiring Range:$32.00 - $38.10 *Disclaimer:* MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits. At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include: Comprehensive health, dental, and vision plans MIT-funded pension Matching 401K Paid leave (including vacation, sick, parental, military, etc.) Tuition reimbursement and continuing education programs Mentorship programs A range of work-life balance options ... and much more! Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage ofother voluntary benefits, discounts and perks. Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance. MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required. Requisition ID: 42824 Nearest Major Market: Boston Job Segment: Lab Assistant, Chemical Research, Laboratory, Security Clearance, Defense, Science, Engineering, Government Apply now Find similar jobs: Biotechnology and Human Systems