Assistant University Registrar for Transcripts and Certifications

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree or

• Associate degree plus two (2) years in higher education enrollment services or related higher education area required.

Knowledge, Skills, and Abilities:

• 2 years of experience with a student information system, such as PeopleSoft, Banner or Workday

• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite)

Responsibilities:

• Reviews and processes all official UAMS transcript requests.

• Maintains records of all requests and provides communication to requesters.

• Prepares transcripts for submission by mail, electronically, or direct retrieval.

• Coordinates with UAMS colleges as needed for legacy records, and accesses legacy records housed in multiple locations, both electronic and physical.

• Provides transcript processing data for reporting, evaluation/assessment, and reconciles monthly transcript fee revenue reports.

• Prepares batch transcripts and reports for academic program licensing and coordinating boards.

• Responds to student and external agency requests for verifications of education, progress, graduation and degree conferral.

• Coordinates with UAMS colleges as needed for academic department-specific requests and prepares certification documents for state boards.

• Processes student demographic data updates in the student information system (Workday) and processes requests for duplicate/reprinted diplomas.

• Participates in the general functioning of the OUR: Answers phones, reviews, and responds to emails, and meets with visitors to the OUR.

• Provides backup staffing support to other team members through cross-training for other registrar responsibilities and functions.

• Provides additional support to other areas of the OUR based on seasonal workload and needs.

• Participates in Workday sub-committees and governance as required; participates in systems testing and development.

• Maintains student records according to industry best practices, and in compliance with applicable laws, UAMS Policy, and accrediting agency standards.

• Generates reports and queries as required by institutional, college, and academic units, and responds to ad hoc requests for data/information, in coordination with the University Registrar and the department of Institutional Research, Policy, and Accreditation.

• Monitors and tracks legacy student transcript records housed in Workday as well as legacy SIS and archive locations, including network folders, CDs, microfilm, and paper hard copies.

• Maintains legacy transcript archive systems and transcript location index by academic program and year.

• Performs other duties as assigned.

Additional Information:

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.