Office Administrator

At Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. Provide professional office administration and innovative support services for the Ovivo Phoenix Service Center. Completes assigned activities under the direction of the Service Center Manager.

We are looking for a skilled individual who is excited to be a part of changing how the world views our most critical resource - Water.

Joining Ovivo USA Electronics Division means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet's most critical resource. It also means combining our efforts and talents towards a more sustainable future - together.

WHAT YOU WILL DO:

• Organize and prioritize work daily with flexibility to change plan as needed according to Service Center Manager requirements and workload.
• Type, format and produce reports, correspondence, memos, and other documents of a technical or confidential nature.
• Correspond between departments and offices to ensure that documentation is appropriate, adequate, and correct.
• Maintain direct contact with key personnel in other departments and offices.
• Establish and maintain file systems and computer databases appropriate to the department.
• Collects, submits, and tracks project time reports.
• Support finance team with obtaining proper approval signatures and filing of vendor/supplier invoices.
• Solicit pricing quotations from vendors/suppliers and preparer Material Requests,
• Provide support by entering Material Request form information into Syteline and prepare purchase orders.
• Assist with any special assignments or projects as requested/required.
• Maintain sufficient level of office supplies to ensure optimum efficiency within all departments.
• Prepare and coordinate envelopes and small boxes for shipment.
• Performs all work in accordance with established safety procedures.
• Keeps workspace and common areas in a neat and orderly fashion.
• Other duties may be assigned as required.

Position Details

• The position will be in our Mesa, AZ Service Center location. The position is full-time and non-salaried (hourly).
• The base hours of work are a regular 40-hour work week, Monday to Friday, 8:00 AM to 5:00 PM with the potential for extended work hours based on the business needs.

Minimum Qualifications:

• High School Diploma
• 3 years of administrative experience in production manufacturing, design firms,
• No immigration sponsorship available for this position

Preferred Qualifications:

• Associate or Bachelor's Degree from a college or university preferred
• Proficient in office computer systems including Microsoft Office: Word and Excel and PowerPoint.
• Experience with Syteline a plus.
• Must possess the ability to work on several tasks at one time and to establish priorities with accuracy and dependability.
• Able to respond effectively to sensitive inquiries and make decisions requiring the use of different variables applied to standard situations.
• Regular use of independent judgment in the performance of job duties.

Careers Advancing Ovivo by Ecolab'sWater Technology Solutions

Help shape the future of water and technology by joining a team that drives innovation in ultrapurewater solutions -critical to industries powering global progress. These careers offer the chance to make an impact that matters solving complex challenges, collaborating across borders, and creating solutions that protect vital resources. If you're passionate about water circularity,sustainability and technology, explore opportunities where your expertise fuels advancement and your growth is supported.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.