New

Administrative Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Mar 20, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	Chemistry & Chemical Biology
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Administrative Coordinator for the Department of Chemistry and Chemical Biology ( CCB). Reporting to the Assistant Director, Administrative Operations, the Administrative Coordinator plays a critical role in providing comprehensive and confidential support for human resource functions while also carrying out a wide range of administrative activities that contribute to initiatives that enhance the department's operational effectiveness and support the large and complex Department of Chemistry and Chemical Biology ( CCB). Among the key duties of this position are the following: Performs duties including visa processing and courtesy appointments (visa/non-visa). Provides support for faculty promotion process and appointments/reappointments and support for academic activities. Develops and disseminates marketing communications via website, email and prepares digital content and materials as needed; updates departmental website content. Performs other administrative duties as assigned in support of department operations.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration and general human resources principles and practices. A minimum of two years of relevant experience in administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Computer literacy. Ability to work independently and communicate effectively with the diverse University population. Excellent communication and organizational skills. Ability to attend to multiple demanding priorities.
Preferred Qualifications	Ability to work in a fast-paced, confidential and collaborative environment, and perform multiple concurrent tasks with frequent interruptions. Experience in higher education and/or with Rutgers systems and processes. Current driver's license and vehicle to attend meetings and other events. Experience working with Visa processing and familiarity with USCIS rules and regulations. The ability to utilize website content management programs and various software such as Photoshop and Publisher. Experience that demonstrates knowledge and understanding of administration in an academic instructional and research setting. Experience with Rutgers University system applications, such as Peoplesoft HCM and Sunapsis.
Equipment Utilized	Ability to utilize applications such as Word, Excel, PowerPoint, Outlook, electronic calendar, internet browsers, Adobe Acrobat, publishing software, website content management systems, social media, and data tracking tools.
Physical Demands and Work Environment	Sitting, standing, typing, video calls, phone calls, ability to travel to other offices on campus. Must be available during core business hours, and occasionally after-hours to assist with events. Must be capable of problem solving in a fast-paced work environment. Ability to deal with frequent interruptions outside of regular breaks. Ability to effectively communicate regularly with faculty, staff, students and scholars and follow up on outstanding requests with respect for institutional deadlines, visa processing wait times, etc.
Special Conditions

Posting Details

Posting Number	26ST0469
Posting Open Date	03/19/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement