Administrative Assistant

Job Title: Administrative Assistant (Property Management - Secure Facility)
Company: NRI Staffing
Location: McLean, VA
Work Type: On-site

Position Overview
NRI Staffing's client is seeking an Administrative Assistant to support a high-security, government-focused property management operation in McLean, VA. This role supports a team of Property Managers, Assistant Property Managers, and Technical Managers responsible for maintaining a large, mission-critical campus.

This is not a traditional office role - it requires working in a highly structured, secure environment with strict protocols, strong attention to detail, and the ability to manage sensitive information with discretion.

Key Responsibilities

* Provide administrative and operational support to a property management team within a secure, government-regulated environment
* Coordinate with tenants, vendors, contractors, and consultants while adhering to strict access and security protocols
* Manage site access for vendors, deliveries, and visitors in compliance with security requirements
* Support contract administration, including preparation, tracking, and coordination of service agreements
* Coordinate vendor services (telecom, utilities, building services, etc.) and ensure compliance with contractual obligations
* Maintain highly organized digital and physical records, including secure document management systems
* Schedule meetings, manage calendars, and coordinate logistics for internal and external stakeholders
* Attend meetings and prepare detailed, accurate meeting minutes
* Process invoices and generate purchase orders (Nexus Payables or similar systems)
* Maintain and update critical databases (access lists, vendor tracking, project updates, etc.)
* Assist with reporting, including weekly updates, financial reports, and operational summaries
* Support tenant engagement and retention initiatives within a professional, security-conscious setting
* Assist with internal communications, signage, and coordination of on-site activities