Events, Special Projects & University Residence Manager (onsite)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary range the University reasonably expects to pay for this position is $83,000 - $103,000.

This position is 100% on-site at a campus location.

The initial applicaiton review will take place on or around April 6th. Posting may close any time after that.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

The Events, Special Projects & University Residence Manager provides advanced event planning and administrative support for the Office of the Chancellor. This role manages a portfolio of high-profile events, coordinates critical meeting logistics, oversees student worker and intern staffing, manages the operational needs of the University Residence, and oversees related financial activities. The Events and University Residence Manager ensures the effective allocation and oversight of event budgets, maintains financial records, and tracks vendor payments. This position requires exceptional organizational skills, professionalism, attention to detail, and the ability to work collaboratively across multiple departments and levels of leadership.

KEY RESPONSIBILITIES:

Event Planning, Budgeting, and Management - Conceive, design, and develop comprehensive event plans for the Office of the Chancellor, managing events of all magnitudes: from small, intimate meetings and private gatherings to large-scale public events. Coordinate all event logistics, including site selection, scheduling, vendor management, and contract negotiation. Develop, manage, and reconcile detailed event budgets, ensuring all financial resources are allocated appropriately and expenditures stay within approved limits. Track event-related expenses, monitor outstanding invoices, and work with the finance team to ensure timely payments to vendors. Conduct post-event evaluations to assess success, budget adherence, and areas for improvement. Develop and implement internal guidelines for evaluating and responding to internal and external event attendance requests for the Chancellor. Provide recommendations for event participation and review event-related materials. Serve as a subject matter expert on matters of university protocol, advising on event formats, etiquette, image projection, and compliance with UC systemwide policies. Establish and maintain consistent standards regarding event elements such as menus, gifts, correspondence, and cultural or religious considerations. Arrange facilities, catering, audio-visual needs, and other logistical support for meetings and events. Disseminate meeting materials and document proceedings through detailed minutes or post-meeting reports. Prepare event collateral materials, including nametags, place cards, signage, and information packets.

Administrative Support for the Assistant Chancellor and Chief of Staff and Special Projects for the Chancellor Office - Provide administrative support, including project coordination, document preparation, calendar and travel management for the Assistant Chancellor and Chief of Staff. Maintains confidentiality of sensitive documents, materials, and records on behalf of the Chancellor, Assistant Chancellor and Chief of Staff, and Chancellor's Office. Support strategic initiatives and manage special projects and assignments serving as a liaison to campus divisions and departments to ensure timely completion of projects on behalf of the Chancellor's Office as needed. Provide support for UC Merced Arts initiatives as needed.

University Residence - Facility and Maintenance Oversight Collaborate with the Chancellor, Associate of the Chancellor, Chancellor's Office staff and Facilities managers to assess facility needs and prioritize upgrades or repairs at University Residence. Schedule and coordinate regular maintenance, emergency services, and special projects to maintain facility standards. Develop and maintain comprehensive records related to University Residence operations, Including vendor contacts, cyclical maintenance logs, and facilities maintenance schedules. Ensure files are systematically organized, updated, and accessible for staff use.

Student Worker/Intern Management - Lead the recruitment, hiring, onboarding, training, and mentoring of student workers and/or interns to support the operational and event needs of the Chancellor's Office. Develop student projects aligned with office initiatives, supervise deliverables, and foster student growth through mentoring and professional development. Oversee event staffing, graphic and web design projects, and administrative assignments handled by the student workers/interns.

equired

*LI-RM1

• Bachelor's degree and five (5) years of directly related progressively responsible experience in event planning and coordination, or nine years of equivalent education and experience. An advanced degree is preferred but may not substitute for the required years of experience.

• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.

• Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.

• Demonstrates good judgment in making decisions and managing events. Skilled in effective meeting budget and time constraints.

• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.

• Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.

• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.

• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.

• Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.

• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

• Ability to effectively work with invited guests, donors, government officials and university VIPs.

• Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.

• Ability to give clear directives and use independent, rational judgment to make optimal decisions.

• Knowledge and skill to set and monitor work standards and protocols.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/