Sr. Contract Specialist

Whatever the role, everyone at Grady is part of something bigger. Choosing a career at Grady is choosing to be part of a legacy of service and commitment to our communities. If you want to make a difference, we want to hear from you.

Job Summary

SUMMARY

The Sr. Contracts Specialist will be reporting to the Supply Chain Contracts Manager and is responsible for managing the organization's medical and surgical supply portfolio and contracts for medical and other capital equipment, purchased services, or other indirect spend commitments. With minimal supervision, serves as the subject-matter expert for all contract-related activities. This role acts as a strategic partner in the identification and development of sourcing strategies with department representatives that deliver value for the organization, including cost savings, product standardization, quality maintenance and improvement, and enhanced supplier performance. It acts as a liaison with the Supply Chain Operations, Value Analysis, and Procurement teams to execute on developed sourcing strategies and coordinate remediation of supply availability disruptions. The Senior Contracts Specialist will also maintain the contract database for central Supply Chain contracts and provide support to the clinical and non-clinical areas on executing product implementation, standardization, and utilization initiatives to help drive organization-wide product and service support and change. The primary goal is to maintain high-quality services and products while optimizing financial resources.

RESPONSIBILITES

• Manages the entire spend under management and develops current and future needs of relevant Physicians, Stakeholders/Service Lines. Conduct a business and customer needs assessment in partnership with Value Analysis, and develop an initiative project plan including financial analysis of cost savings, standardization opportunities, and the ability to monitor realized savings, to formulate strategies and recommendations about product reliability, and purchases.
• Develops relationships with managers, business units, digital services (IT), supply chain, and suppliers to support objectives, influence key stakeholders, and jointly develop strategic sourcing strategies.
• Leads with the development of all contracts, including but not limited to amendments, terminations, purchase agreements, management agreements, statements of work (SOWs), and requests for proposal (RFP).
• Manages the contract development and negotiation process for sourcing initiatives. Enters/maintains current information in the internal contract repository and the system contract database.
• Manages contract review process to ensure delivery against objectives and contractual budgets; develops regular reports on contract milestones and performance; and informs internal customers, suppliers, and management of activities and progress, through both verbal and written communications. With minimal supervision, acts as the principal contract negotiator for all assigned contracts.
• Assists in the development of audit strategies to ensure all contracts remain in compliance. Continuously participates in process improvement initiatives and acts as a champion for change.
• Gains knowledge on compliance and regulation changes affecting health care and works in a coordinated way with the legal and compliance departments to develop the appropriate strategies and methodologies to maintain compliance for all contracts.
• Creates a customer-focused, service-based approach to working with stakeholders and suppliers, which emphasizes the creation and cultivation of cross-organizational relationships. Accountable as a role model for customer service excellence.
• Serve as lead negotiator, generating bids, requests for information, and perform as lead representative on contractual issues at service line meetings. Negotiate and intermediate with the team and key stakeholders to achieve business objectives. Build, strengthen, and maintain relationships through regular contact with Physicians, key customers and stakeholders, vendors and suppliers, using formal and informal opportunities.
• Function as a focal point for product strategy, planning, developing, and executing complex contractual goals that meet the needs of clinical and operational leaders & Value Analysis. Is the intermediary between clinical and business leaders in order to develop solicitations, while implementing complex and unique acquisition techniques and participation in product conversions.
• Negotiate with vendors to ensure that goods and services purchased are priced competitively and that all contracts or pricing agreements meet Grady Health guidelines and are loaded into the contract/item master repository in a timely manner. Document and communicate the savings success and engage end users in the needed process change and/or product conversion.
• Demonstrate active engagement with the System Director of Value Analysis on both clinical cost savings initiatives and product conversions. Utilize Physician input, benchmark and outcome data, and other industry trends to identify direct or indirect fiscal impact, such as cost savings opportunities and/or long-term user and patient satisfaction.
• Communicate contract and purchasing strategies to Value Analysis, Physicians, Service Lines, and Buyers. Provide meaningful advice, ongoing support, and coaching in a constructive manner to increase individual and team effectiveness. Stretch others to look beyond symptoms to identify the root cause and reach problem resolution in a timely manner.
• Communicate regularly in formal and informal settings about quality, outcomes, and continuous improvement, to address problems promptly. May obtain input from others to conduct extensive analysis of situations or data to resolve complex issues.
• Analyze recommendations to formulate contracting strategies considering Group Purchasing Organization (GPO) programs versus local, maximize utilization, pricing arrangements, and matters requiring unique acquisition techniques.
• Managing contract lifecycle and ensuring that contracts are provided to MMIS and loaded in a timely manner in order to maintain an accurate item and contract master, which is crucial for efficient procurement and inventory management process.
• In connection with service agreements, will collaborate with clinical and or business owner to define performance metrics and generate reports evaluating the effectiveness of contracted services rendered to the treatment and the services extended to the hospital's patients. Their responsibilities include vigilant supervision and oversight of the contracted services to ensure their safe and efficient delivery.

QUALIFICATIONS

• Knowledge of contract lifecycle management (CLM) workflow.
• Must have working knowledge of Microsoft Office Suite.
• BA in Finance, Accounting, or Business Administration/Management
• 7 or more years of job-related experience
• Additional experience in healthcare Materials Management.
• Demonstrate in-depth knowledge and expertise on a wide range of implant technology, products, equipment, and services used in clinical and operational areas.
• Ability to demonstrate a strategic mindset to enable persuasive value conversations with vendors, stakeholders, and executives at all levels
• Identity or awareness of challenges, obstacles, or issues, and takes ownership to implement desired solutions.
• Ability to deconstruct and solve complex business problems; analyze situations, develop strategies, present & persuade others of strategy, and effectively and efficiently execute.
• Translate requirements and data analyses into audience-appropriate presentations to recommend strategies and guide decision-making.
• Excellent communication skills, both written and oral.

PREFERRED QUALFICATIONS

• OR (Operating Room) contract execution experience preferred.
• Certified Materials & Resource Professional certification (CMRP)
• Certified Professional Contracts Manager certification (CPCM)
• Project Management Professional Certification (PMP)
• Lean Six Sigma certification

Core Competencies
These competencies reflect the values and behaviors expected of all Grady team members, regardless of role. They ensure that every employee contributes to safe, high-quality care, positive patient experience, and a collaborative work environment.

1. Patient-Centered Care - Demonstrates a commitment to delivering safe, compassionate, and high-quality care that prioritizes the well-being and satisfaction of patients and their families.
2.Integrity & Accountability - Acts ethically, maintains confidentiality, and accepts responsibility for actions, decisions, and outcomes.
3.Collaboration & Teamwork - Builds positive relationships, works effectively across departments, and supports colleagues to achieve shared goals.
4. Communication - Communicates clearly, respectfully, and effectively with patients, families, colleagues, and leadership.
5.Respect & Inclusion - Creates an inclusive environment by valuing diversity, treating others with dignity, and ensuring equitable care and opportunities for all.
6. Quality & Safety - Adheres to best practices, regulatory standards, and policies to ensure safe, reliable, and high-quality outcomes.
7. Adaptability & Resilience - Responds effectively to change, remains flexible in dynamic situations, and demonstrates resilience under pressure.
8. Continuous Improvement - Seeks opportunities to improve processes, skills, and outcomes through innovation, learning, and feedback.
9. Leadership & Professionalism - Inspires, guides, and develops individuals and teams while modeling professionalism, fairness, and transparency.
10. Employee Experience Focus - Champions a supportive and engaging employee journey that enables staff to thrive and, in turn, deliver exceptional patient care.

Grady Total Rewards
At Grady, we believe in supporting the health, well-being, and growth of every team member. Our Total Rewards package is designed to provide competitive pay and comprehensive benefits that make a difference in your life and career, including:

• Health & Wellness: Medical, dental, vision, and prescription drug coverage.

• Financial Security: Retirement savings plans with employer contributions, life insurance, and disability coverage.

• Work-Life Balance: Paid time off, holidays, and family leave benefits.

• Career Growth: Tuition reimbursement, professional development programs, and opportunities for advancement.

• Employee Support: Employee Assistance Program (EAP), wellness initiatives, and discounts on services.

Grady's Total Rewards are designed to ensure our employees feel valued, supported, and empowered, both at work and beyond.

Why Join Grady?
Grady Health System is more than a hospital - we are a vital part of Atlanta and the surrounding communities. For over 125 years, Grady has been committed to providing exceptional care, advancing health equity, and making a difference in the lives of those we serve. When you join Grady, you become part of a team that values excellence, compassion, innovation, and collaboration.

Here, every role matters. Whether you provide direct patient care, support our operations, or lead teams, you play an important part in fulfilling our mission. We offer opportunities to learn, grow, and build a meaningful career in an environment where your contributions are recognized and valued.

At Grady, we don't just work, we make an impact.

Equal Opportunity Employer Statement:
Grady Health System is proud to be an equal opportunity employer. We are committed to fostering a workforce where all employees feel valued, respected, and empowered to succeed. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Grady is dedicated to creating an accessible work environment and provides reasonable accommodations to qualified individuals with disabilities to ensure equitable opportunities for success.