Business Operations Specialist - Information Security

Join a leading global technology innovator that is shaping the future of digital experiences and is dedicated to maintaining the highest standards of operational excellence and security. This is an incredible opportunity to contribute to a world-renowned organization known for its commitment to groundbreaking technology and robust operational frameworks.

Make a significant impact as a key operational leader, ensuring the seamless execution of critical information security initiatives. In this dynamic role, you will be the backbone of operational integrity, directly influencing the speed and precision with which essential security programs are delivered. Your expertise will bridge strategic vision with tactical execution, providing vital support that empowers teams to safeguard cutting-edge technology and protect invaluable digital assets. If you thrive in a fast-paced environment where your contributions directly enable innovation and security, this is the role for you.

• Location: CUPERTINO, CA
• Schedule: In-Office T/W/Th; Remote M/F
• Pay Comments: W2, weekly pay, benefits, 401k w/ match
• Background screening required

What you'll do:

• Drive the purchase-to-pay process by creating and submitting purchase requisitions, ensuring compliance with financial policies and organizational guidelines, and meticulously tracking through approval and fulfillment.
• Act as a primary liaison with external vendors, coordinating orders, resolving logistical challenges, and guaranteeing the timely delivery of services and materials crucial for security programs.
• Execute daily operational workflows with precision, leveraging internal procurement, finance, and tracking tools to maintain accuracy and efficiency.
• Support robust budget tracking and forecasting by maintaining accurate records, reconciling expenditures, and proactively flagging variances to leadership.
• Develop and maintain comprehensive operational reports, dashboards, and executive-ready materials to provide leadership with clear visibility into program status, spend, and vendor performance.
• Foster strong cross-functional partnerships with Finance, Procurement, and Security Program Managers to align on process updates, policy changes, and standard operating procedures.
• Proactively identify and address process inefficiencies, risks, or blockers, proposing and implementing actionable solutions to enhance workflow efficiency and reduce operational friction.
• Maintain meticulous documentation to ensure audit readiness, compliance with regulatory requirements, and seamless knowledge continuity.

Must-Have Qualifications:

• Bachelor's degree combined with 3-5 years of professional experience in business operations, program coordination, finance operations, or procurement, ideally within technology or corporate environments.
• Hands-on expertise with purchase-to-pay processes, including requisition creation, approval tracking, and coordination with vendors and finance teams.
• A strong process-oriented mindset, demonstrated by a proven ability to drive consistency, accuracy, and efficiency across operational workflows.
• Exceptional prioritization and time management skills, with the ability to effectively manage multiple tasks in a fast-paced, deadline-driven environment.
• Strong verbal and written communication skills, capable of tailoring information for diverse audiences, including leadership and cross-functional partners.
• Proficiency with productivity and business tools (e.g., spreadsheets, reporting tools, procurement systems) and a rapid ability to learn new platforms.
• Demonstrated ability to build and maintain collaborative relationships with both vendors and internal partners, ensuring alignment and successful execution.

Nice-to-Have Qualifications:

• Background in management consulting, with experience in process improvement, operational analysis, or client-facing project delivery.
• Experience supporting technology organizations, particularly in information security, in an operational or business partner capacity.
• Exposure to budget management, cost tracking, or financial reporting within a corporate setting.
• Familiarity with enterprise procurement systems, vendor management processes, or enterprise finance tools.
• Proven ability to handle sensitive or confidential information with the utmost integrity and discretion.
• Interest in or exposure to AI-enabled tools for workflow automation or enhancing operational efficiency.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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