Purchasing Supervisor, Rentals

Job Summary:

The Purchasing Supervisor oversees daily purchasing operations, functioning as a Buyer and Project/Internal Support lead while supervising a team of Buyers. This role implements strategies to provide materials and services that meet organizational requirements for quality, volume, and pricing. The Supervisor ensures the staff provides turnkey procurement solutions and maintains routine interaction with both the team and internal customers.

Additionally, the Supervisor provides oversight for the Rental Coordination team, ensuring the field receives correct equipment on time while maintaining cost integrity through the Vendor Matrix.

Essential Duties and Responsibilities:

• Supervises a team of Buyers directly, providing oversight for Project Support functions.
• Collaborates with team members on a daily basis to ensure all purchasing tasks are completed in a timely manner.
• Ensure that all Field Teams rental needs are ingested timely, and fulfilled by ACCOs third party partners.
• Maintain relationships with ACCO Field Leadership to understand impacts being caused by third party suppliers, and work with the suppliers to mitigate concerns.
• Have a strong working knowledge of the rental equipment industry common practices including, but not limited to: pricing structures, maintenance requirements, and delivery requirements.
• Build and maintain working relationships with rental equipment providers in all markets ACCO operates in.
• Review rental equipment invoices, identify discrepancies.
• Resolves billing disputes between ACCO and suppliers, escalating to leadership when necessary.
• Mitigates delays by working with suppliers and ACCO team members to identify solutions.
• Notifies suppliers of their cost responsibilities regarding supplier-caused issues.
• Maintains a comprehensive knowledge of market conditions regarding pricing, service, and product issues.
• Identifies potential cost reduction areas and analyzes the impact of pricing changes for goods and services.
• Develops and maintains reporting and vendor relationships to effectively manage suppliers and staff.
• Oversees the update and maintenance of unit cost pricing databases and the Rental Vendor Matrix.
• Performs weekly "Back-End Audits" of vendor reports to identify and correct unreported equipment exchanges.
• Tracks "Time-to-Fill" metrics, unit measurements, and market trends to manage suppliers and staff.

• Performs other duties and responsibilities as assigned.

Position Requirements (Work Experience, Skills, Licenses, etc.): (Please limit to no more than 7-10 bullets, NO sub bullets) See notes below for education required vs. desired.

• Proficient in supply chain management practices and understanding of subcontracts.

• Technical proficiency in HVAC Equipment, PVF, Fire Sprinkler, Plumbing, and Site Utilities procurement.

• Proficient-plus level user of MS Excel and MS Word, with experience working in Bidtracer.

• Ability to work independently, prioritize duties with minimal supervision, and meet strict deadlines.

• Strong verbal and written communication skills, including professional business writing and active listening.

• Demonstrated high customer service skills and the ability to work effectively in a team environment.

• Ability to organize and analyze large amounts of information for reporting and cost-reduction purposes.

Education and Experience:

• Required: High School diploma or recognized equivalent.
• Required: Minimum of 3 years of related work experience in the materials and production field and experience in equipment rental and logistics
• Desired: Previous knowledge of the industry is preferred.

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.

• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.

• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.

• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.

• Insight: The ability to gather and make sense of information that suggests new possibilities.

• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.

• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.

• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.

• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.

• Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.

• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.

• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.

• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for his/her actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

• People manager with direct reports

Travel Requirements:

Travel required 0-5% of the time to other office locations.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary for business needs.

Physical Demands:

• Must frequently lift and/or move up to 30 pounds and occasionally lift and/or move up to 100 pounds.

  • Specific vision abilities required by this job include close vision and ability to adjust focus.

    • Prolonged sitting.

    • Frequently required to reach with hands and arms.

    • Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wage:
$89,500 to $122,750 Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

#ACCO
#LI-MD1