Financial Services Manager

The Financial Services Manager/Assistant Program Manager will direct and oversee the financial activities of the City, the preparation of current financial reports and summaries, and assist with and monitor the City's financials with the approved budget.

Responsibilities

Oversee finance personnel;
• Attend City Council meetings and present reports as required;
• Assist the Mayor and Finance Director with the preparation of the operating budget and capital improvement programs;
• Preparation of monthly financial statements and a financial summary for the City;
• Monitor IBTS/COC financials and prepare annual report to the City;
• Maintain and monitor City projects through a project accounting worksheet;
• Coordinate the annual financial audit and work directly with auditors;
• Review and manage all contracts and leases;
• Maintain a record of contracts and leases, including beginning and ending contract dates, services provided, cost, and certificates of insurance;
• Oversight of all debt obligations;
• Maintain a record of indebtedness, including principal and interest payments on such indebtedness;
• Coordinate, direct, and be responsible for preparing all intergovernmental grant applications on behalf of the City and keeping City departments, offices, and agencies informed of all relevant local, state, and federal programs;
• Review and manage all open insurance claims;
• Oversight of all collection and custody of monies of the City from all sources;
• Ascertain that funds are available for payment of all contracts, purchase orders, and any other documents which incur financial obligation for the City, and that such documents are in accordance with established policies, procedures, and applicable law(s);
• Oversight of disbursement from all City bank accounts;
• Recommend bank transfers to/from the investment portfolio to manage cash flow and optimize revenue;
• Oversight of procurement of all personal property, materials, supplies, and services required by the City under a central purchasing system for all departments in accordance with applicable state and local laws, and administrative requirements;
• Create and/or update all financial policies and procedures;
• Maintain all federal and state grant documents;
• Assist with RFP/RFQ bid processes and documents;
• Prepare/review all monthly reconciliations for all funds;
• Oversee and review inventory reports of all City property, real and personal;
• Provide general administrative services;
• Training and development of department staff;
• Maintain department calendar staff;
• Ensure all pertinent City documents are scanned and organized;
• Performance evaluation of department staff;
• Perform other actions as directed by the administration and the IBTS Program Director.

• Education: Bachelor's degree in business administration, accounting, public administration or similar degree from an accredited college or university
• Experience: At least two (2) years' experience in managerial accounting, public administration, or an administrative fiscal position, or at least six (6) years' experience in a managerial accounting, public administration, or an administrative fiscal position

Key Skills/Competencies for this position

• Ethics and integrity
• Critical thinking
• Detail-oriented
• Communication skills - verbal and written
• Supervisory skills, including conflict management
• Time management
• Delegation

Personal Qualities

IBTS places a high value on certain personal traits that work toward creating a positive, professional, and supportive work environment, which is essential for working together and achieving success. We believe "how" you achieve your results is as important as what you achieve. The following highlights the personal traits key for success within the organization.

• Leadership
• Delegation
• Conflict Resolution
• Decisive/Problem Solving
• Work Ethic
• Strategic/Innovative Thinking
• Interpersonal Skills
• Risk Evaluation/Management/Mitigation
• Relationship Building

Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.

The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Puerto Rico, and Washington, DC.

We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.

Explore the opportunities!