Project Coordinator

TUV SUD America Inc., a global leader in testing, inspection, and certification, has an immediate opening for a Project Coordinator based in the United States. This is a remote position.

Your responsibilities will include but are not limited to:

• Support regional sales, other project coordinators and engineering team
• Receive / Process RFQ from clienst and Account Executives (AE)
• Work with Technical Lead or appropriate engineer to provide a quotation to the client (as required)
• Manage CRM opportunities/quotes in coordination with the Account Executive
• Process PO's, work with billing team to open new projects in TUV SUD project database, handle new client legal docs and customer clearing in database
• Configure and update projects in TUV SUD project management database
• Create Tasks, Assign Engineering, Confirm Projects with clients, keep all stakeholders apprised on status
• Notate all updated project statuses in database
• Manage change orders: out of scope charges, adjusting planned hours
• Process subcontracting forms (manage intercompany quotes and projects)
• Coordinate outsourcing of testing when required
• Prepare PO's for vendors
• Ensure accurate invoicing upon completion of the project, ensuring deliverables have been provided
• Address customer invoice questions and complaints and escalate as needed
• Post-Project Client Engagement

Desired qualifications:

• Associates degree preferred or a combination of education and experience
• Self motivated with a strong work ethic
• Professional and effective communication skills
• Experience in project coordination and project management systems
• Customer centric attitude
• Organizational and time management skills
• Positive attitude and willingness to engage with internal and external clients via Teams, phone and email
• Strive for continuous improvement