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Administrative Assistant

Spectraforce Technologies
United States, Indiana, Indianapolis
Apr 09, 2026
Job Title: Administrative Assistant Duration: 8+ Months Location: 46077, Zionsville, IN Weekly Schedule: 40 hours Shift: 8:00am-5:00pm (flexible +/- 1 hr.) onsite Tues, Wed, Thurs Specific skills/requirements: Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint Experience managing travel and expenses (Concur preferred) Experience with a Global company preferred Minimum 2 years' experience Must be motivated, able to work in a fast-paced environment, have a sense of urgency, and be able to multi-task and prioritize Comfortable supporting a large group (2 directly) Able to be discreet Proactive mindset vs. reactive Collaborative and able to work well with the group and other Admins onsite What You'll Do Support SharePoint sites owned by functional leaders Manage calendars, appointments, and meetings for function leaders Manage organizational announcements and internal distribution lists Handle sensitive and confidential information Organize and plan large meetings and events, including agenda development Act as primary point of contact with external/internal stakeholders Prepare and edit documents, presentations, and correspondence Manage expense reports for functional leaders Arrange domestic and international travel; assist extended team with international travel Coordinate, support, and oversee special projects as needed Qualifications - External Education High School Diploma/GED What Skills Would Be Beneficial Proven experience as an administrative assistant or similar role (minimum 1 year) Outstanding attention to detail and organizational skills Excellent verbal, interpersonal, and writing skills Proficient in Microsoft Word, Excel, PowerPoint, Power BI, SharePoint, etc. Willing and able to work overtime if requested Proficiency in Microsoft Teams and Concur is a plus Quick learner with new software and applications Strong problem-solving mindset Flexible, able to multi-task/prioritize, work under pressure, and plan ahead Positive attitude, works independently, and enjoys a diverse team environment