Accounts Payable Analyst

Join a Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we're here to create real change - helping people lead meaningful, fulfilling lives.

Now, we're looking for passionate team members to join us. Here, your work will change lives - including your own. You'll make an impact every day, find purpose in what you do, and grow in a career that truly matters.

At Elwyn, we take care of you while you care for others. We offer:

• Generous Paid Time Off
• Comprehensive Medical/Dental/Vision Benefit Packages
• Earned Wage Access/On-Demand Pay
• Paid On-the-Job Training
• Tuition Reimbursement
• Career Advancement Opportunities and Growth
• Flexible Schedules
• Retirement Savings Plan

Join us and be a part of something bigger. Apply today.

Elwyn seeks an Accounts Payable Analyst who supports the Accounts Payable (AP) function through post-entry review, reconciliation, reporting, issue resolution, and data analysis. This role focuses on the accuracy and integrity of accounts payable data, monitoring workflows, identifying exceptions, and supporting process improvements. The Accounts Payable Analyst partners with internal departments and vendors to research discrepancies and support timely, accurate payment outcomes. The role does not have direct supervisory responsibility and does not perform routine invoice entry.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Working within established department procedures and applicable GAAP related to accounts payable, the Accounts Payable Analyst performs assigned analytical, reconciliation, reporting, and issue-resolution activities within the following functional areas:

• Monitor invoice and payment workflows to identify delays, exceptions, and process breakdowns.

• Review invoice and payment data for accuracy, completeness, and appropriate coding after entry.

• Perform vendor statement reconciliations and resolve outstanding or disputed balances.

• Research and resolve discrepancies related to invoices, payments, credits, and vendor accounts.

• Respond to vendor and internal inquiries regarding payment status, discrepancies, and escalated issues.

• Monitor AP aging and exception reports; follow up on overdue or unresolved items.

• Ensure appropriate documentation and audit trails are maintained in the AP system. Support oversight of the AP inbox and proper routing of inquiries.

• Prepare and maintain recurring and ad-hoc AP reports related to volume, aging, and payment performance.

• Analyze AP data to identify trends, recurring issues, and opportunities for efficiency or control improvements.

• Create and maintain Excel-based reconciliations, trackers, and analytical reports.

• Support KPI tracking and dashboard reporting for AP operations.

• Assist with month-end and year-end close activities related to accounts payable.

• Prepare supporting documentation and respond to internal and external audit requests.

• Utilize Oracle Cloud ERP to review transactions and maintain data integrity.

• Assist with system testing, enhancements, and implementation of AP-related changes.

• Support data uploads, validations, and reconciliations (e.g., Oracle ADFDI or similar tools).

• Identify and recommend process or control improvements to enhance accuracy, efficiency, and compliance.

• Ensure adherence to internal controls, policies, procedures, and GAAP as it relates to payables.

• Partner with AP staff, Finance, and cross-functional departments to resolve issues and improve workflows.

• Serve as a point of contact for escalated or complex AP inquiries.

• Support the Accounts Payable Manager with reporting, analysis, and special projects.

• Participate in team meetings and continuous improvement initiatives.

• Support cross-functional initiatives, including system upgrades and process redesign.

• Must be available to come into the office to perform essential job functions as needed

• Maintain job knowledge through ongoing learning and professional development.

• Perform other related duties as assigned.

QUALIFICATIONS

• Associate's degree in Accounting, Finance, or a related field preferred; Bachelor's degree a plus; equivalent education and experience considered.

• Two to four years of progressive accounts payable, accounting, or financial analysis experience required.

• Demonstrated experience in a high-volume, multi-entity or complex AP environment preferred.

• Experience with ERP systems required; Oracle Cloud ERP strongly preferred.

• Advanced proficiency in Microsoft Excel, including reconciliations, pivot tables, lookups, and analytical reporting.

• Working knowledge of other Microsoft Office products, including Outlook, Word, and Teams, for documentation, communication, and collaboration.

• Experience using reporting, data upload, or data validation tools (e.g., Oracle ADFDI or similar).

• Strong analytical, problem-solving, and attention-to-detail skills.

• Ability to interpret and apply accounting guidance, internal controls, policies, and procedures.

• Working knowledge of GAAP as it relates to accounts payable and expense recognition.

• Strong time-management and organizational skills with the ability to manage competing priorities and deadlines.

• Effective written, verbal, and interpersonal communication skills, including the ability to explain issues to non-finance partners.

• Ability to work independently and collaboratively within established procedures and controls

Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at ADArequest@elwyn.org and let us know the nature of your request and your contact information.

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