Research Grants and Finance Administration 3

This position supports the pre- and post-award grant obligations for SWOG's NCTN Operations grant and other incoming agreements, including monitoring expenditures, internal financial reports, NIH progress reporting, and effort coordination. Manages SWOG's large outgoing subaward portfolio, which includes 150-200 subawards and or contracts of varying types and degrees of complexity. Coordinates SWOG project supplement requests through the Biomarker, Imaging and QOL Funding Program. Creates and edits SWOG's NCTN funding memorandums in accordance with program policies.

Apply By Date 4/19/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor degree in business administration, accounting, or related field and/or equivalent experience and training.
• Experience in post-award grant management and financial analysis.
• Extensive knowledge and skills with pre-and post-award grant management.
• Extensive analytical and critical thinking skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions, and/or recommend solutions.
• Demonstrated financial accounting and/or auditing skills and knowledge.
• Demonstrated experience and skills to develop estimates and assumptions to support the budget.
• Advanced experience and/or skills to develop and review complicated, multi-year, multi-funded projects budget in accordance with sponsor guidelines.
• Demonstrated knowledge of grant funding processes and procedures.
• Demonstrated skills to review and analyze budget variances from actual expenditures and to forecast.
• Demonstrated skills creating and formating spreadsheets and databases using relative cell references and pivot tables for presentation.
• Demonstrated organization skills to set work priorities with pressure of deadlines.
• Statistical skills to compile, analyze, and present financial data in a clear and concise format.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests, and instructions in a courteous, cooperative, and professional manner.

Preferred Qualifications

• Experience preferred of at least 3 years working in post-award grant management and financial analysis.
• Knowledge and understanding of Network Group trials, such as NCTN and NCORP programs.
• Knowledge and skills with Aggie Enterprise, Cayuse 424, Cognos, UC Path, etc.
• Knowledge and ability to understand University fund accounting, generally accepted accounting principles and government auditing standards.
• Knowledge of University contracts/grants, financial, accounting and payroll policies and procedures.

Key Responsibilities

• 30% - Pre- and Post Award Grants Management
• 20% - Subaward Agreements with
  SWOG Member Sites for Clinical Trial Payments
• 20% - Subaward Agreements for SWOG Leadership and Projects
• 15% - Supplemental Funding Proposals
• 5% - Study Funding Memorandums
• 5% - Quality and Improvement Review
• 5% - Additional Tasks and Special Projects as assigned

Department Overview

The University of California, Davis Comprehensive Cancer Center (UCDCCC) is a Comprehensive Cancer Center designated by the National Cancer Institute, and an Organized Research Unit (ORU) under the Office of Research. UCDCCC is a clinical and research enterprise consisting of over 254 faculty members from the Davis, Sacramento, and Lawrence Livermore National Laboratory campuses with research funding totaling $54M.

SWOG Cancer Research Network receives Federal grant funding and is one of five Network groups that together comprise the National Cancer Institutes, National Clinical Trials Network (NCTN). SWOG designs and conducts multidisciplinary clinical trials to improve the practice of medicine in preventing, detecting, treating, and enhancing the quality of life of people with cancer. SWOG's leadership beyond the Network Operations Center at UCDCCC includes over 50 Executive Officers, Committee Chairs, Vice Chairs, Translational Medicine sub-committee chairs and other related leadership positions. SWOG's National institutional membership includes over 1,300 institutions, hospitals, and clinics.

Department Specific Job Scope

The Research Administrator is an integral member of the SWOG Cancer Research Network Operations Office and reports to and works closely with the SWOG Assistant Director of Grants Management (CGM1). This position provides high-level fiscal, analytical, and administrative support to the SWOG grants team.

This position supports the pre- and post-award grant obligations for SWOG's NCTN Operations grant and other incoming agreements, including monitoring expenditures, internal financial reports, NIH progress reporting, and effort coordination. Manages SWOG's large outgoing subaward portfolio, which includes 150-200 subawards of varying types and degrees of complexity. Coordinates SWOG project supplement requests through the Biomarker, Imaging and QOL Funding Program. Creates and edits SWOG's NCTN funding memorandums in accordance with program policies.

POSITION INFORMATION

• Salary or Pay Range: $2,666.67 - $4,758.62
• Salary Frequency: Bi-weekly
• Salary Grade: 131
• UC Job Title: RSCH ADM 3 RP
• UC Job Code: 005264
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8am-5pm
• Location: Remote Worksite (REMOTE)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks