Recruitment Coordinator

The Recruitment Coordinator orchestrates the end-to-end hiring process for University and Health Clinic personnel. This role is the critical engine behind our talent pipeline, ensuring that every search is executed with efficiency and a spirit of partnership. It is an ideal fit for a talent acquisition professional who thrives in a high-touch, mission-driven environment where collaborative problem-solving and excellent service are the standards.

While this role involves minimal active sourcing and screening responsibilities, it requires a "consultant mindset"-the ability to advise hiring managers on best practices while maintaining strong communication and a seamless candidate experience.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, 9 paid holidays, plus a paid winter break and two floating holidays.

This position may be eligible for a flexible work arrangement after 90 days, which could include a work from home option 1-2 days a week.

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university's 6 colleges continue Dr. Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, and gait and balance.

The HR team is a highly collaborative group of HR professionals who strive to provide employees with the tools and support they need to be successful at RFU. Employee-focused, responsive, and caring, the HR team understands their role in making RFU a great place to work. Our work is guided by the university's core values of collaboration, excellence, innovation, integrity, justice, respect, and scholarship, ensuring a meaningful and values-driven environment. Join our team, and help us make a difference!

Essential Duties and Responsibilities

• Strategic Liaison: Under the supervision of the Director, Human Resources, acts as the primary point of contact between HR, hiring managers, and search committees, fostering a "one team" approach to talent acquisition.
• Onboarding Synergy: Partners closely with the HR Coordinator to execute a flawless onboarding experience and New Employee Orientation, ensuring the hand-off from "candidate" to "employee" is warm and professional.
• Community Engagement: Represents the University at outreach events and job fairs, building external partnerships to diversify and strengthen our talent pool.
• Temporary Staffing: Coordinates with approved agencies to ensure departmental gaps are filled quickly with high-quality interim talent.

• Data Integrity: Manages the HRIS/ATS workflow with 100% accuracy-from position approvals and job postings to the generation of offer letters and the final closing of requisitions.
• Compliance Stewardship: Ensures legal compliance with state and federal regulations, including VETS4212 reporting, assistance with Affirmative Action Plan development. and background check adjudication.
• Document Management: Maintains rigorous HR records for all positions, ensuring every file is audit-ready and aligns with University policy and federal employment law.
• Financial Accuracy: Meticulously processes employee referral bonuses and moving expense reimbursements through payroll in a timely manner.

• Workflow Velocity: Proactively monitors recruitment activity to eliminate bottlenecks, ensuring hiring managers move through the process with momentum.
• Resident Onboarding: Coordinates the high-volume annual Medical Resident onboarding process, meeting strict deadlines to ensure clinical continuity.
• Continuous Improvement: Researches and implements new ATS features to reduce "time-to-fill" and elevate the candidate experience.
• Dynamic Prioritization: Responds to shifting University needs with agility, completing annual HR surveys and special projects under tight turnaround times.

Required Education & Experience

• Bachelor's degree or equivalent experience in a relevant field
• Minimum 2 years' experience in recruitment and talent acquisition

• Relationship Management: Proven ability to build trust and influence diverse stakeholders, including university leadership, faculty, and staff.
• HR Knowledge: An understanding of HR best practices and compliance requirements, especially as it relates to recruitment, hiring, and onboarding.
• Operational Excellence: An uncompromising eye for detail; you catch the errors others miss.
• Agile Mindset: The ability to manage multiple high-priority tasks simultaneously without sacrificing quality or speed.
• Consultative Communication: Strong verbal and written skills with the ability to explain complex employment laws or HR processes in a clear, understandable way.
• Technical Proficiency: Advanced experience with HRIS/ATS platforms and the Google Workspace/Microsoft Office suites.

Preferred Qualifications

• Prior work experience in higher education
• Experience in negotiating offers of employment
• Prior experience with ADP Workforce Now or ADP Recruitment

Typical Physical Demands and Working Conditions

• Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, including Disability / Vets